Office Manager - Administrative Assistant

Prestige Talent; Almada; On-site; EUR 10,000 - 12,000; Full time

Benefits offered by this job

Benefits after probation

Job summary

Prestige Talent is seeking an Office Manager - Administrative Assistant in Almada, Portugal. You will coordinate office activities, manage schedules, travel plans, and filing, while handling calls and emails.

The role requires proven experience as an administrative assistant or office manager, proficiency with MS Office, strong communication, and the ability to work independently. Salary: $1000/month (negotiable based on experience).

Qualifications

• Experience as an administrative assistant or office manager.
• Proficiency with MS Office and office management systems.
• Excellent time management and ability to multitask.
• Bachelor's degree preferred.

Responsibilities

• Coordinate office activities and operations
• Manage schedules, appointments, and travel plans
• Organize and maintain files and documents
• Handle incoming calls and emails
• Prepare regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research suppliers
• Maintain contact lists
• Provide general support to visitors

Skills

Time management

Multitasking

Communication

Independent work

Attention to detail

MS Office

Education

Bachelor's degree preferred

Tools

MS Office

Office management systems

Job description

Office manager vacancy in Almada Portugal

Office Manager - Administrative Assistant

Location: Almada, Portugal

As an Office Manager - Administrative Assistant, you will be responsible for providing administrative support to ensure efficient operation of the office. You will be responsible for coordinating office activities and operations to secure efficiency and compliance to company policies. Your role will involve managing schedules, arranging appointments and travel plans, organizing and maintaining files and documents, as well as handling incoming calls and emails. Your attention to detail and ability to multitask will be crucial in this role.

Responsibilities

• Coordinate office activities and operations
• Manage schedules, appointments, and travel plans
• Organize and maintain files and documents
• Handle incoming calls and emails
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors

Requirements

• Proven experience as an administrative assistant or office manager
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask
• Proficiency in MS Office (MS Excel, MS Word)
• Biometric passport preferred
• Strong communication skills (written and verbal)
• Attention to detail
• Ability to work independently
• Ability to handle confidential information
• Bachelor's degree preferred

Salary: $1000/month (negotiable based on experience)

If you are a highly organized individual with excellent communication skills looking for a challenging role in a dynamic environment, we encourage you to apply for this position.

As an equal opportunity employer, we welcome applicants from all backgrounds.

This is a full-time position with benefits offered after probationary period.

Note: This job listing is open to both experienced professionals as well as freshers willing to learn. If you are a fresher with the required skills, we would love to hear from you!