Office assistant

SafeHarbor Logistics; Almada; Presencial; EUR 16 248 - 19 463; Tempo integral

Resumo da oferta

SafeHarbor Logistics in Almada is looking for a reliable and organized Office Assistant to join our busy team. The ideal candidate should possess excellent communication, multitasking abilities, and strong attention to detail.

Your responsibilities will include managing office supplies, coordinating schedules, preparing correspondence, and greeting clients. This full-time position requires a high school diploma and proficiency in Microsoft Office Suite. We welcome candidates of all nationalities who hold a valid work visa for Portugal.

Qualificações

• High school diploma or equivalent; additional certification in Office Administration is a plus.
• Proficient computer skills including Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Proven experience in an administrative role is preferred but not required.

Responsabilidades

• Manage office supplies and inventory ensuring adequate stock levels at all times.
• Answer and redirect phone calls and emails in a timely manner.
• Schedule appointments and maintain calendars for multiple staff members.
• Prepare and distribute correspondence reports and other documents as needed.
• Assist with organizing meetings and conferences.
• Maintain accurate records of expenses and invoices.
• Perform general administrative tasks such as filing and photocopying.
• Greet clients and visitors professionally.

Conhecimentos

Excellent communication skills

Multitasking skills

Attention to detail

Proficient in Microsoft Office Suite

Organizational skills

Formação académica

High school diploma or equivalent

Certification in Office Administration

Descrição da oferta de emprego

We are a busy office in Almada seeking a reliable and organized Office Assistant to join our team. The ideal candidate should have excellent communication and multitasking skills, be able to work independently, and have a strong attention to detail.

Responsibilities

• Manage office supplies and inventory ensuring adequate stock levels at all times
• Answer and redirect phone calls and emails in a timely manner
• Schedule appointments and maintain calendars for multiple staff members
• Prepare and distribute correspondence reports and other documents as needed
• Assist with organizing meetings, conferences, and other company events
• Maintain accurate records of expenses, invoices, and other financial documents
• Perform general administrative tasks such as filing, photocopying, scanning, etc.
• Greet clients and visitors in a professional manner and provide assistance when needed
• Collaborate with team members on various projects as assigned

Requirements

• High school diploma or equivalent; additional certification in Office Administration is a plus
• Proficient computer skills including Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills in English; knowledge of Portuguese is an advantage
• Ability to handle confidential information with discretion
• Strong organizational skills with the ability to prioritize tasks effectively
• Proven experience in an administrative role is preferred but not required

Salary: 1600$

Location: Almada

Employment Type: Full-time

We welcome candidates of all nationalities who hold their own visa or have the legal right to work in Portugal. This position is open to both men and women.