Administrative Coordinator in Almada, Portugal

ForceShield; Almada; Presencial; EUR 12 000 - 15 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive Salary

Accommodation for employees

Resumo da oferta

ForceShield in Almada, Portugal, seeks an Administrative Coordinator to manage daily administrative tasks in a full-time role. The position offers a competitive salary and accommodation for employees, contributing to a stable work environment.

The candidate will organize meetings, prepare reports, handle filing systems, and support financial tasks such as invoicing and expense reporting, while maintaining confidentiality and flexibility for occasional after-hours work.

Qualificações

• Proven work experience as an Administrative Coordinator or similar role
• Excellent communication skills in English and Portuguese (written and verbal)
• Proficiency in MS Office (Word, Excel, Outlook)
• Attention to detail with strong organizational skills
• Ability to multitask and prioritize tasks
• Familiarity with basic financial management
• Ability to maintain confidentiality
• Flexible schedule to accommodate occasional evening or weekend work

Responsabilidades

• Organize and schedule meetings, appointments and travel arrangements
• Prepare and distribute correspondence, memos and reports
• Maintain physical and digital filing systems
• Assist with financial tasks such as invoicing, budget tracking and expense reports
• Monitor office supplies inventory and place orders when necessary
• Conduct research and compile data to create presentations or reports
• Act as the point of contact between employees, clients and vendors
• Train new administrative staff members when needed

Conhecimentos

MS Office

Bilingual EN-PT

Attention to detail

Organizational skills

Multitasking

Communication

Descrição da oferta de emprego

We are searching for a detail-oriented and organized Administrative Coordinator to join our team in Almada. As an Administrative Coordinator you will be responsible for managing the daily administrative tasks of our company. This is a full-time position with a competitive salary of 1200$ and we also provide accommodation for our employees.

Benefits

• Competitive salary of 1200$
• Accommodation for employees

Responsibilities

• Organize and schedule meetings, appointments and travel arrangements
• Prepare and distribute correspondence, memos and reports
• Maintain physical and digital filing systems
• Assist with financial tasks such as invoicing, budget tracking and expense reports
• Monitor office supplies inventory and place orders when necessary
• Conduct research and compile data to create presentations or reports
• Act as the point of contact between employees, clients and vendors
• Train new administrative staff members when needed

Requirements

• Proven work experience as an Administrative Coordinator or similar role
• Excellent communication skills in both English and Portuguese written and verbal
• Proficiency in MS Office Word, Excel, Outlook
• Attention to detail with strong organizational skills
• Ability to multitask and prioritize tasks effectively
• Familiarity with basic financial management principles
• Ability to maintain confidentiality
• Flexible schedule to accommodate occasional evening or weekend work

If you are a self-motivated individual who thrives in a fast-paced environment we would love to hear from you. Join our team in Almada as an Administrative Coordinator and help us keep our operations running smoothly.