Global Executive Assistant – Calendar & Travel Master

Randstad Digital Portugal; Portugal; Vor Ort; EUR 30.000 - 45.000; Vollzeit

Zusammenfassung

Randstad Digital Portugal is seeking a highly efficient Executive Assistant to support a group of senior managers across US, EMEA, and APAC. The role emphasizes calendar management, travel logistics, and professional communication to keep leadership operations running smoothly.

You will manage time zones, coordinate meetings, handle expense submissions, and act as a trusted point of contact in a fast-paced, international environment.

Qualifikationen

• 2+ years in administrative, scheduling, or coordinator roles in a multinational or fast-paced environment.
• Excellent English communication, written and spoken (business-ready).
• Strong proficiency in Outlook and Teams; experience with Concur or similar expense tools is a plus.
• Detail-oriented with strong calendar and time-zone management skills.

Aufgaben

• Calendar management for senior managers across US, EMEA, and APAC.
• Global coordination of meetings, time-zone conversions, and regional holidays.
• Monitor calendars for conflicts, propose alternatives, and manage prioritization.
• Handle logistics & travel, meeting links, room bookings, and expense submissions (Concur).
• Maintain professional communication with stakeholders and act as a reliable point of contact.

Kenntnisse

Calendar management

Global coordination

Priority handling

Logistics & travel

Professional communication

Outlook

Teams

Concur

Tools

Outlook

Teams

Concur

Jobbeschreibung

Randstad Digital Portugal is seeking a highly efficient Executive Assistant to support a group of senior managers across US, EMEA, and APAC. The role emphasizes calendar management, travel logistics, and professional communication to keep leadership operations running smoothly.

You will manage time zones, coordinate meetings, handle expense submissions, and act as a trusted point of contact in a fast-paced, international environment.