Executive Assistant

Randstad Digital Portugal; Portugal; Presencial; EUR 30.000 - 45.000; Jornada completa

Descripción de la vacante

Randstad Digital Portugal is seeking a highly efficient Executive Assistant to support a group of senior managers across US, EMEA, and APAC. The role emphasizes calendar management, travel logistics, and professional communication to keep leadership operations running smoothly.

You will manage time zones, coordinate meetings, handle expense submissions, and act as a trusted point of contact in a fast-paced, international environment.

Formación

• 2+ years in administrative, scheduling, or coordinator roles in a multinational or fast-paced environment.
• Excellent English communication, written and spoken (business-ready).
• Strong proficiency in Outlook and Teams; experience with Concur or similar expense tools is a plus.
• Detail-oriented with strong calendar and time-zone management skills.

Responsabilidades

• Calendar management for senior managers across US, EMEA, and APAC.
• Global coordination of meetings, time-zone conversions, and regional holidays.
• Monitor calendars for conflicts, propose alternatives, and manage prioritization.
• Handle logistics & travel, meeting links, room bookings, and expense submissions (Concur).
• Maintain professional communication with stakeholders and act as a reliable point of contact.

Conocimientos

Calendar management

Global coordination

Priority handling

Logistics & travel

Professional communication

Outlook

Teams

Concur

Herramientas

Outlook

Teams

Concur

Descripción del empleo

We are looking for a highly efficient and detail-oriented Executive Assistant to provide daily support to a group of senior managers across multiple regions (US, EMEA, and APAC). If you are tech-savvy, proactive, and thrive in fast-paced international environments, this is the role for you.

The Role

As Executive Assistant , you will ensure our senior leadership teams operate at peak efficiency. This role requires more than just booking meetings, it demands sharp judgment, precise time-zone management, and the ability to navigate a high-volume workflow with ease.

Key Responsibilities

• Calendar Management: Maintain and update senior managers’ calendars according to client standards, ensuring all appointments are set up accurately.
• Global Coordination: Schedule and coordinate meetings across US, EMEA, and APAC time zones, managing time conversions and regional holidays with 100% accuracy.
• Priority Handling: Proactively monitor calendars for conflicts, propose alternative times, and push back on lower-priority requests when necessary.
• Logistics & Travel: Manage meeting logistics (Teams links, room bookings) and coordinate travel arrangements and expense submissions (Concur) as required.
• Professional Communication: Act as a reliable point of contact for managers and stakeholders, handling all interactions with discretion and professionalism.

What We Are Looking For

• Experience: 2+ years of experience in administrative, scheduling, or coordinator roles, ideally within a multinational or fast-paced environment.
• Communication: Excellent English skills (C1 level) with a business-ready tone in both writing and speaking.
• Technical Skills: Strong proficiency in Outlook and Teams. Experience with Concur or similar expense tools is a significant plus.
• Detail-Oriented: A natural ability to spot conflicts and a commitment to "getting it right the first time."