Executive Personal Assistant & Calendar Maestro

Core Code io; Mangualde; Presencial; EUR 18 000 - 32 000; Tempo integral

Resumo da oferta

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, communications, and daily tasks across both personal and professional domains, ensuring timely follow-ups and confidentiality.

The role emphasizes proactive scheduling, document preparation, travel coordination, and efficient information management, with a strong focus on discretion and independent work in a remote setup.

Qualificações

• Previous experience as Personal/Executive/Administrative Assistant.
• Experience managing schedules, communications, and admin tasks.
• Ability to handle confidential information with discretion.
• Strong communication and interpersonal skills.
• Independent worker with proactive attitude.

Responsabilidades

• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate personal and professional commitments with timely follow-up.
• Monitor emails, messages, calls, and other communications.
• Prepare documents, reports, presentations, and other materials.
• Coordinate meetings, travel arrangements, and itineraries.
• Manage reminders, deadlines, tasks, and follow-ups.
• Conduct online research and gather information as requested.
• Assist with expense tracking, invoices, payments, and records.
• Coordinate with internal teams, clients, service providers, and external contacts.
• Handle routine requests and administrative matters for the executive.
• Maintain organized digital files, documents, contacts, and records.
• Support personal and professional projects and ensure timely completion.
• Anticipate needs and take proactive action when appropriate.
• Maintain strict confidentiality of information.
• Provide reliable day-to-day support and prioritize effectively.

Conhecimentos

Calendar management

Discretion

Communication

Organizational skills

Multitasking

Remote work

Ferramentas

Google Workspace

Microsoft Office

Video conferencing

Descrição da oferta de emprego

Core Code io is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to an executive. You will manage calendars, communications, and daily tasks across both personal and professional domains, ensuring timely follow-ups and confidentiality.

The role emphasizes proactive scheduling, document preparation, travel coordination, and efficient information management, with a strong focus on discretion and independent work in a remote setup.