Remote Administrative Pro: Calendar & Operations Support

Core Code io; Mangualde; Presencial; EUR 12 000 - 18 000; Tempo integral

Resumo da oferta

Core Code io is seeking a highly organized Administrative Assistant to provide essential administrative and operational support for daily activities. The role emphasizes proactive coordination, reliability, and effective communication with internal teams and external contacts.

The candidate will manage calendars, organize digital files, prepare reports and presentations, and assist with data entry and confidentiality. Remote-friendly, with a focus on structured processes and efficiency.

Qualificações

• Previous experience as Administrative Assistant or similar role.
• Experience managing schedules, emails, and administrative tasks.
• Strong computer and digital skills.
• Ability to work independently and with a remote team.
• English proficiency if communicating with English-speaking clients.

Responsabilidades

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Conhecimentos

Communication

Organization

Attention to detail

Time management

MS Office / Google Workspace

Digital tools

Data entry

Stakeholder communication

Problem solving

Independence

Discretion

Ferramentas

Microsoft Office

Google Workspace

Descrição da oferta de emprego

Core Code io is seeking a highly organized Administrative Assistant to provide essential administrative and operational support for daily activities. The role emphasizes proactive coordination, reliability, and effective communication with internal teams and external contacts.

The candidate will manage calendars, organize digital files, prepare reports and presentations, and assist with data entry and confidentiality. Remote-friendly, with a focus on structured processes and efficiency.