Dynamic Administrative Coordinator for Operations

Core Code io; Mangualde; Presencial; EUR 20 000 - 28 000; Tempo integral

Resumo da oferta

Core Code io is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate information across teams, and ensure smooth operation of internal processes from a Portugal-based setup. The role involves managing schedules, documents, and communications while maintaining confidentiality and efficiency.

The successful candidate will be highly organized, detail-focused, and capable of multitasking across several teams.

Qualificações

• Previous experience in administrative coordination or similar roles.
• Experience coordinating schedules, documents and admin processes.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Reliable internet and setup for remote work.
• English proficiency when coordinating with English-speaking teams.

Responsabilidades

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files and records.
• Prepare and distribute reports, presentations, spreadsheets.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route them appropriately.
• Coordinate meetings, calls, events and other activities.
• Support invoices, expenses and purchase requests when needed.
• Maintain confidentiality of sensitive information.
• Identify process gaps and suggest improvements.
• Support managers and teams with operational needs.
• Ensure procedures and policies are followed.

Conhecimentos

Communication

Organization

Attention to detail

Time management

Multitasking

Problem solving

Office suite

Calendar management

Documentation

Independent & proactive

Ferramentas

Google Workspace

Microsoft Office

Descrição da oferta de emprego

Core Code io is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate information across teams, and ensure smooth operation of internal processes from a Portugal-based setup. The role involves managing schedules, documents, and communications while maintaining confidentiality and efficiency.

The successful candidate will be highly organized, detail-focused, and capable of multitasking across several teams.