Executive Assistant

Randstad Digital Portugal; Portugal; Presencial; EUR 30 000 - 42 000; Tempo integral

Resumo da oferta

Randstad Digital Portugal is seeking an Executive Assistant to support senior managers across US, EMEA, and APAC. The role emphasizes precise time-zone management, calendar control, and confidential communication in a fast-paced, international setting.

The successful candidate will have 2+ years in administrative roles, be fluent in English (C1), and be proficient with Outlook and Teams; experience with Concur is a plus. This is a full-time, on-site position based in Portugal.

Qualificações

• 2+ years in administrative, scheduling, or coordinator roles.
• Excellent English (C1) with a business-ready tone in writing and speaking.
• Strong proficiency in Outlook and Teams; experience with Concur or similar expense tools is a plus.
• Detail-oriented with the ability to spot conflicts and ensure accuracy.
• Experience in multinational or fast-paced environments is preferred.

Responsabilidades

• Calendar Management: maintain and update senior managers’ calendars with accuracy.
• Global Coordination: schedule across US, EMEA and APAC time zones with accurate time conversions.
• Priority Handling: monitor calendars for conflicts and propose alternative times.
• Logistics & Travel: manage meeting logistics and coordinate travel arrangements and expenses.
• Professional Communication: act as a reliable point of contact for managers and stakeholders.

Conhecimentos

Time management

Attention to detail

Communication

Ferramentas

Outlook

Teams

Concur

Descrição da oferta de emprego

We are looking for a highly efficient and detail-oriented Executive Assistant to provide daily support to a group of senior managers across multiple regions (US, EMEA, and APAC). If you are tech-savvy, proactive, and thrive in fast-paced international environments, this is the role for you.

The Role

As Executive Assistant , you will ensure our senior leadership teams operate at peak efficiency. This role requires more than just booking meetings, it demands sharp judgment, precise time-zone management, and the ability to navigate a high-volume workflow with ease.

Key Responsibilities

• Calendar Management: Maintain and update senior managers’ calendars according to client standards, ensuring all appointments are set up accurately.
• Global Coordination: Schedule and coordinate meetings across US, EMEA, and APAC time zones, managing time conversions and regional holidays with 100% accuracy.
• Priority Handling: Proactively monitor calendars for conflicts, propose alternative times, and push back on lower-priority requests when necessary.
• Logistics & Travel: Manage meeting logistics (Teams links, room bookings) and coordinate travel arrangements and expense submissions (Concur) as required.
• Professional Communication: Act as a reliable point of contact for managers and stakeholders, handling all interactions with discretion and professionalism.

What We Are Looking For

• Experience: 2+ years of experience in administrative, scheduling, or coordinator roles, ideally within a multinational or fast-paced environment.
• Communication: Excellent English skills (C1 level) with a business-ready tone in both writing and speaking.
• Technical Skills: Strong proficiency in Outlook and Teams. Experience with Concur or similar expense tools is a significant plus.
• Detail-Oriented: A natural ability to spot conflicts and a commitment to "getting it right the first time."