Part-Time Scheduling Specialist — Remote-Friendly

Core Code io; Mangualde; Presencial; EUR 18 000 - 28 000; Tempo integral

Resumo da oferta

Core Code io is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination activities across remote teams. The role emphasizes reliability, responsiveness, and meticulous organization in handling multiple schedules and stakeholder communications.

You will ensure appointments are scheduled accurately, monitor for conflicts, and generate regular scheduling reports. Candidates should excel in fast-paced environments and demonstrate professional, customer-focused

Qualificações

• Experience in scheduling, coordination, and administrative support.
• Experience communicating with customers, clients, employees, or stakeholders.
• Strong computer and digital skills.
• Ability to manage multiple schedules and deadlines accurately.
• Ability to work independently and with remote teams.
• English proficiency for coordinating with English-speaking teams.

Responsabilidades

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and adjust as needed.
• Send appointment confirmations, reminders, and follow-ups.
• Coordinate meeting times across teams, locations, and time zones.
• Maintain scheduling data in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up on pending scheduling requests with customers or team members.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies and service standards are followed.
• Communicate changes promptly to teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring issues and suggest process improvements.
• Maintain professional and customer-focused interactions.

Conhecimentos

Verbal & written comms

Organizational skills

Attention to detail

Calendar management

Multi-tasking

Follow-up & problem-solving

Professional communication

Scheduling tools proficiency

CRM & digital tools

Fast-paced environment

Adaptability

Customer-focused

Ferramentas

Google Calendar

Microsoft Outlook

Google Workspace

CRM systems

Spreadsheets

Descrição da oferta de emprego

Core Code io is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination activities across remote teams. The role emphasizes reliability, responsiveness, and meticulous organization in handling multiple schedules and stakeholder communications.

You will ensure appointments are scheduled accurately, monitor for conflicts, and generate regular scheduling reports. Candidates should excel in fast-paced environments and demonstrate professional, customer-focused