Remote Operations & Admin Coordinator

Core Code io; Mangualde; Presencial; EUR 18 000 - 32 000; Tempo integral

Resumo da oferta

Core Code io is seeking an organized Operations Assistant to provide administrative and operational support, ensuring daily business activities run smoothly and confidential information is handled properly.

You will coordinate cross-team workflows, track tasks and deadlines, prepare reports and documents, and assist with onboarding and process improvements in a remote-friendly environment.

Qualificações

• Experience in operations/administrative support or similar role.
• Experience managing documents, data, schedules and operational information.
• Ability to manage multiple priorities and meet deadlines.

Responsabilidades

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Conhecimentos

Verbal communication

Written communication

Organization

Time management

Attention to detail

Multi-tasking

Google Workspace

Office software

Data entry

Independent work

Ferramentas

Spreadsheet tools

Databases

Project management tools

Digital communication platforms

Descrição da oferta de emprego

Core Code io is seeking an organized Operations Assistant to provide administrative and operational support, ensuring daily business activities run smoothly and confidential information is handled properly.

You will coordinate cross-team workflows, track tasks and deadlines, prepare reports and documents, and assist with onboarding and process improvements in a remote-friendly environment.