Coordinator ofertas em United States

Oriental Coffee International – Puchong New Village

We are an expanding F&B group seeking a highly organised and proactive Management Assistant / Executive Assistant to support our senior management. This hands‑on role combines executive support, operations coordination and travel to outlets/events. If you enjoy being the right hand to leadership while staying close to the action, this is for you.

• Manage the Executive Director’s calendar, meetings, travel arrangements and communications.
• Prepare reports, memos, presentations, and other documents for internal and external use.
• Handle confidential information with integrity and discretion.
• Organize and prioritize incoming information, ensuring the ED is well‑prepared for meetings and deadlines.
• Assist with coordination of cross‑functional projects, especially between culinary, operations, and marketing teams.
• Track and follow up on key initiatives, business development tasks, and departmental goals.
• Support the ED in vendor management, including contracts, negotiations, and performance reviews.
• Maintain and organize files, records, and documentation.
• Act as a gatekeeper and liaison for the ED with internal staff and external stakeholders.
• Attend meetings, take minutes, and follow up on action items.
• Draft professional correspondence and ensure timely responses to inquiries.
• Coordinate event logistics for executive meetings, board meetings, or corporate functions.
• Support ad‑hoc tasks, special projects and assignments given by management.

• Diploma / Degree in Business Administration, Management or related field.
• At least 2–4 years of experience as an Executive Assistant, Management Assistant, Project Coordinator or similar role, ideally in F&B/retail.
• Exceptional written and verbal communication skills.
• English, Mandarin, BM. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.
• Proficient in Microsoft Office Suite and scheduling software (e.g., Outlook, Excel, PowerPoint).
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines under pressure.
• Understanding of food and beverage industry operations is highly desirable.
• Comfortable travelling between outlets and attending off‑site meetings/events.
• May require extended hours or weekend availability based on business needs.

• Work closely with top management and gain exposure to F&B operations.
• Dynamic role with both office and on‑site involvement.
• Competitive salary and career growth opportunities.