PURCHASING CLERK

Heritage Hotel Cameron Highlands; Brinchang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A premier hospitality venue located in Pahang is seeking a Procurement Specialist to manage supplier sourcing and purchasing processes. This role requires at least 1 year of experience in procurement, preferably in the hospitality industry. The ideal candidate possesses excellent negotiation skills and proficiency in Microsoft Office. Competitive salary and a great work environment are offered.

Qualifications

• Minimum Diploma in Business Administration or related field.
• At least 1 year of experience in purchasing or procurement.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Source and evaluate suppliers for quality and price.
• Issue Purchase Orders based on approved requisitions.
• Monitor inventory levels and coordinate with the store team.

Skills

Negotiation skills

Communication skills

Organizational abilities

Time management

Education

Diploma in Business Administration

Supply Chain Management

Tools

Microsoft Excel

Procurement software

Job description

Overview

Heritage Hotel Cameron Highlands – Cameron Highlands, Pahang

Source and evaluate suppliers for quality, price, and delivery timelines. Obtain and compare quotations from multiple vendors to ensure cost-effectiveness. Issue Purchase Orders (POs) based on approved requisitions. Track and monitor delivery of goods and services to ensure timely receipt. Liaise with internal departments to understand purchasing needs and specifications. Maintain accurate and up-to-date records of purchases, pricing, and vendor performance. Assist in developing and maintaining preferred supplier lists. Ensure compliance with procurement policies and procedures. Resolve any issues related to delayed deliveries, quality discrepancies, or invoice disputes. Monitor inventory levels and coordinate with the store team to avoid shortages or overstocking. Prepare purchasing reports for management review.

Key Responsibilities

• Source and evaluate suppliers for quality, price, and delivery timelines.
• Obtain and compare quotations from multiple vendors to ensure cost-effectiveness.
• Issue Purchase Orders (POs) based on approved requisitions.
• Track and monitor delivery of goods and services to ensure timely receipt.
• Liaise with internal departments to understand purchasing needs and specifications.
• Maintain accurate and up-to-date records of purchases, pricing, and vendor performance.
• Assist in developing and maintaining preferred supplier lists.
• Ensure compliance with procurement policies and procedures.
• Resolve any issues related to delayed deliveries, quality discrepancies, or invoice disputes.
• Monitor inventory levels and coordinate with the store team to avoid shortages or overstocking.
• Prepare purchasing reports for management review.

Requirements

• Minimum Diploma in Business Administration, Supply Chain Management, or related field.
• At least 1 year of experience in purchasing or procurement (preferably in hospitality or F&B industry).
• Good negotiation and communication skills.
• Strong organizational and time management abilities.
• Proficient in Microsoft Office (especially Excel) and familiar with procurement software.
• Able to work independently and under pressure to meet deadlines.
• Attention to detail and accuracy in documentation.

Preferred Skills (Optional)

• Knowledge of hotel operations or hospitality procurement.
• Experience using inventory management systems (e.g., MC, Sage, Oracle).
• Familiar with sourcing food, beverage, linen, housekeeping, and maintenance items.

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