AI-Savvy Executive Assistant to CEO — Remote

Atomic Hr; Monterrey; A distancia; MXN 874.000 - 1.239.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Remote LATAM-based

US time overlap

High-trust founder partnership

Direct impact on operations

Descripción de la vacante

Atomic HR is seeking an Executive Assistant to partner with the CEO on both business and personal logistics. You will anticipate needs, draft replies with options, and keep headspace clear for high-impact work.

This role requires proactive problem solving, strong communication, and comfort with AI tools. Responsibilities span inbox management, calendar optimization across time zones, end-to-end travel, conference logistics, vendor coordination, and discreet handling of confidential information,

Formación

• Proven experience as an Executive Assistant or strong related experience with tech-savviness.
• Real travel-planning chops for complex itineraries and many bookings.
• Sharp organizational and time-management skills with precise time zone handling.
• Proactive, flexible mindset; anticipate needs and propose solutions before urgencies.
• Comfort using AI tools to research problems and generate recommendations.
• Strong written and verbal communication with diplomatic external tone.
• Proficient with productivity tools like Google Workspace.

Responsabilidades

• Own the CEO's inbox: triage, prioritize, draft responses with 2-3 options and a recommendation.
• Manage calendar with strict time-zone awareness and minimal handoffs.
• Plan and book travel end-to-end: flights, hotels, cars, points optimization, rebookings.
• Lead conference prep: logistics, booths, shipping, and CEO travel with companions.
• Coordinate outbound logistics with vendors, hotels, airlines, and organizers.
• Act as liaison between CEO and internal/external stakeholders with discretion.
• Handle business admin and personal logistics to keep both areas covered.
• Identify repetitive tasks and explore automation or systematization.
• Support special projects using AI; deliver findings and recommended actions.

Conocimientos

Executive Assistant experience

Travel planning

Time management

Proactive mindset

AI tools usage

Written communication

Google Workspace

Herramientas

Notion

Google Workspace

Descripción del empleo

Atomic HR is seeking an Executive Assistant to partner with the CEO on both business and personal logistics. You will anticipate needs, draft replies with options, and keep headspace clear for high-impact work.

This role requires proactive problem solving, strong communication, and comfort with AI tools. Responsibilities span inbox management, calendar optimization across time zones, end-to-end travel, conference logistics, vendor coordination, and discreet handling of confidential information,