Strategic Executive Assistant — Remote

Atomic Hr; Morelia; A distancia; MXN 407.000 - 813.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Full-time role with US Time overlap

100% remote (LATAM-based)

Descripción de la vacante

Atomic HR is seeking anExecutive Assistant to support the CEO across business and personal logistics for a fast-moving legal-tech startup. You will anticipate needs, draft replies with options, and act as a thinking partner beyond task completion.

Responsibilities include owning the CEO’s inbox, managing time-zone aware calendars, arranging end-to-end travel, coordinating conference prep for ~12 events yearly, liaising with vendors and the household manager, and automating repetitive tasks with

Formación

• Proven experience as an Executive Assistant or strong related experience with sharp tech-savviness.
• Real travel-planning chops with complex itineraries and rewards programs.
• Sharp organizational and time-management skills with rigorous attention to time zones.

Responsabilidades

• Own the CEO's inbox — triage, prioritize, draft responses with 2–3 options and a recommendation.
• Run the calendar with sharp attention to time zones — schedule meetings and resolve conflicts.
• Handle end-to-end travel — flights, hotels, cars, points/rewards optimization, fast rebooking.
• Own conference prep and logistics start to finish for ~10–12 conferences annually.
• Liaise with vendors, partners, and the household manager while maintaining discretion.
• Handle business admin and personal/household logistics to support both sides of the CEO's life.
• Spot repetitive work and automate or systematize it using AI tools.

Conocimientos

Executive Assistant experience

Travel planning

Time management

AI tools

Proactive mindset

Strong written & verbal communication

Google Workspace proficiency

Herramientas

Notion

AI tools

Google Workspace

Descripción del empleo

Atomic HR is seeking anExecutive Assistant to support the CEO across business and personal logistics for a fast-moving legal-tech startup. You will anticipate needs, draft replies with options, and act as a thinking partner beyond task completion.

Responsibilities include owning the CEO’s inbox, managing time-zone aware calendars, arranging end-to-end travel, coordinating conference prep for ~12 events yearly, liaising with vendors and the household manager, and automating repetitive tasks with