Executive Assistant to CEO — Remote Travel & Ops Partner

Atomic Hr; Hermosillo; A distancia; MXN 1.093.000 - 1.639.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Full-time with US time overlap

100% remote (LATAM-based)

High-trust partnership with founder

Direct impact on operations

Descripción de la vacante

Atomic HR, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO with business and personal logistics. You will anticipate needs, triage priorities, and draft thoughtful replies with options and recommendations.

You will manage inboxes, calendars across time zones, travel end-to-end, and conference logistics for roughly 10–12 events per year. This is a 100% remote role for LATAM-based candidates with US-time overlap.

Formación

• Proven experience as an Executive Assistant or strong related experience paired with sharp tech-savviness.
• Real travel-planning chops with complex itineraries and loyalty programs.
• Outstanding organizational and time-management skills with strict time-zone accuracy.

Responsabilidades

• Own the CEO's inbox: triage, prioritize, draft responses with 2-3 options and a recommendation.
• Manage the CEO's calendar across multiple time zones and resolve conflicts.
• Handle end-to-end travel: flights, hotels, cars, loyalty programs, rebooking when plans change.
• Coordinate conference prep and logistics for 10–12 events annually, including shipments and housing.
• Oversee outbound logistics calls with vendors, hotels, airlines, and conference organizers.
• Act as liaison between the CEO and internal/external stakeholders with timely, professional communication.
• Support business admin and personal household logistics to keep both sides covered.
• Identify repetitive tasks and propose automation or systematization using AI tools.
• Tackle special projects and research with findings and actionable recommendations.

Conocimientos

Executive Assistant experience

Tech-savviness

Time management

Written and verbal communication

Herramientas

Google Workspace

AI tools

Descripción del empleo

Atomic HR, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO with business and personal logistics. You will anticipate needs, triage priorities, and draft thoughtful replies with options and recommendations.

You will manage inboxes, calendars across time zones, travel end-to-end, and conference logistics for roughly 10–12 events per year. This is a 100% remote role for LATAM-based candidates with US-time overlap.