Remote Executive Assistant to CEO — Proactive & AI-Savvy

Atomic Hr; Región Centro; A distancia; MXN 400.000 - 640.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Full-time role with US Time overlap

100% remote (LATAM-based)

High-trust partnership with founder

Direct impact on executive performance

Descripción de la vacante

Atomic HR is seeking an Executive Assistant to support the CEO across business and personal logistics for a fast-moving legal-tech startup. You will triage the CEO’s inbox, manage a calendar across time zones, and handle end-to-end travel with a focus on proactive problem solving.

You’ll coordinate conference logistics, liaise with vendors and stakeholders, and apply AI tools to drive efficiency while maintaining confidentiality. This is a remote LATAM-based role with US time overlap.

Formación

• Proven experience as an Executive Assistant or strong related experience with sharp tech-savviness
• Real travel-planning chops with complex itineraries
• Sharp organizational and time-management skills with meticulous attention to detail (timezone accuracy)
• Proactive, flexible mindset—spot, propose, and solve before it becomes urgent
• Comfort using AI tools to research and solve problems independently
• Strong written and verbal communication with a diplomatic tone for external interactions
• Comfort with modern productivity and project management tools (Google Workspace)

Responsabilidades

• Own the CEO's inbox: triage, prioritize, draft responses with options and recommendations
• Run the calendar with time-zone precision and minimal hand-holding
• Handle end-to-end travel: flights, hotels, cars, rewards optimization
• Own conference prep and logistics: coordination, rentals, shipping, and travel for CEO and companions
• Manage outbound logistics with vendors, hotels, airlines, and conference organizers
• Serve as liaison between CEO and internal/external stakeholders with timely, professional communication
• Handle business and personal administrative tasks and household logistics
• Identify repetitive work and help automate or systematize processes
• Tackle special projects and research using AI, delivering findings and recommendations
• Maintain confidentiality with airtight discretion

Conocimientos

Executive Assistant experience

Travel planning

Time management

AI tooling

Written and verbal communication

Tech-savvy

Herramientas

Google Workspace

Notion

Descripción del empleo

Atomic HR is seeking an Executive Assistant to support the CEO across business and personal logistics for a fast-moving legal-tech startup. You will triage the CEO’s inbox, manage a calendar across time zones, and handle end-to-end travel with a focus on proactive problem solving.

You’ll coordinate conference logistics, liaise with vendors and stakeholders, and apply AI tools to drive efficiency while maintaining confidentiality. This is a remote LATAM-based role with US time overlap.