Remote Executive Assistant & CEO Thinking Partner

Atomic Hr; Culiacán; A distancia; MXN 820.000 - 1.366.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive pay + 15 days PTO

US time overlap

Remote LATAM-friendly

High-trust founder partnership

Impact on operations

Descripción de la vacante

Atomic HR, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO across business and personal logistics. You’ll anticipate needs, triage priorities, and draft replies with 2–3 options and a recommendation, acting as a thinking partner rather than a task-taker.

You’ll manage the inbox, calendar across time zones, travel end-to-end, and coordinate with vendors, the household manager, and internal stakeholders while maintaining discretion and professionalism.

Formación

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness.
• Real travel-planning chops — airlines, hotels, points/rewards, complex itineraries.
• Sharp organizational and time-management skills with time zone accuracy.
• A proactive, flexible mindset — you spot needs and propose solutions before urgency.
• Comfort using AI tools to research and solve new problems independently.
• Strong written and verbal communication with diplomatic, professional tone.
• Comfort with Google Workspace and similar productivity/project tools.

Responsabilidades

• Own the CEO's inbox — triage, prioritize, draft responses with 2–3 options and a recommendation.
• Run the calendar across time zones — schedule, resolve conflicts, keep things moving.
• Handle end-to-end travel — flights, hotels, cars, points/rewards, rebooking as needed.
• Own conference prep/logistics — coordination, rentals, shipping, bookings for CEO and companions.
• Handle outbound logistics with vendors, hotels, airlines, organizers.
• Liaise between CEO and stakeholders — be timely, professional, diplomatic.
• Take on business admin and personal/household logistics to cover both lives.
• Spot repetitive work and help automate or systematize it.
• Tackle special projects/research — use AI tools to investigate and provide findings.
• Handle confidential information with airtight discretion.

Conocimientos

EA experience

Travel planning

Time management

Proactive mindset

AI tools

Communication skills

Productivity tools

Herramientas

Google Workspace

Notion

Descripción del empleo

Atomic HR, a fast-moving legal-tech startup, seeks an Executive Assistant to support the CEO across business and personal logistics. You’ll anticipate needs, triage priorities, and draft replies with 2–3 options and a recommendation, acting as a thinking partner rather than a task-taker.

You’ll manage the inbox, calendar across time zones, travel end-to-end, and coordinate with vendors, the household manager, and internal stakeholders while maintaining discretion and professionalism.