Executive Assistant & Strategic Partner to CEO

Atomic Hr; León; A distancia; MXN 820.000 - 1.366.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Fully remote (LATAM)

US time overlap

High-trust founder

Direct impact on operations

Descripción de la vacante

Atomic HR is seeking an Executive Assistant to support the CEO across business and personal logistics in a fast-moving legal-tech startup. You will anticipate needs, juggle priorities, and draft 2-3 response options with recommendations to keep communications proactive.

You’ll manage the CEO’s inbox, calendar across time zones, travel end-to-end, conference prep, vendor liaison, and special projects using AI tools to drive efficiency while maintaining airtight discretion.

Formación

• Proven experience as an Executive Assistant or similar role with strong tech savviness.
• Ability to anticipate needs and draft proactive responses with multiple options.

Responsabilidades

• Own the CEO's inbox: triage, prioritize, draft responses with options.
• Manage calendar across multiple time zones and resolve conflicts.
• End-to-end travel logistics: flights, hotels, cars, and rebooking.
• Lead conference prep: logistics, booth setup, shipping, and bookings for CEO and companions (10–12/year).
• Handle outbound logistics with vendors and organizers (not client-facing).
• Act as liaison between CEO and internal/external stakeholders with discretion.

Conocimientos

Inbox management

Calendar coordination

Travel planning

AI-enabled problem solving

Vendors & logistics liaison

Professional communication

Herramientas

Google Workspace

Notion

Calendly

Descripción del empleo

Atomic HR is seeking an Executive Assistant to support the CEO across business and personal logistics in a fast-moving legal-tech startup. You will anticipate needs, juggle priorities, and draft 2-3 response options with recommendations to keep communications proactive.

You’ll manage the CEO’s inbox, calendar across time zones, travel end-to-end, conference prep, vendor liaison, and special projects using AI tools to drive efficiency while maintaining airtight discretion.