Executive Assistant to CEO — Remote Proactive Partner

Atomic Hr; Cuernavaca; A distancia; MXN 638.000 - 1.002.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

15 days PTO

Full-time role with US Time overlap

100% remote (LATAM-based candidates)

High-trust partnership with a high‑dr

Direct impact on executive performance

Descripción de la vacante

Atomic HR is seeking an Executive Assistant to support the CEO across business and personal logistics in a fully remote role for LATAM-based candidates. The EA will anticipate needs, draft responses with options, and manage a high-volume inbox and calendar across time zones.

You’ll coordinate travel, conferences (10–12 yearly), vendor relations, and house logistics, while spotting opportunities to automate repetitive tasks and drive operational efficiency.

Formación

• Proven experience as an Executive Assistant, or strong related experience paired with sharp tech-savviness.
• Real travel-planning chops — comfortable with airlines, hotels, points/rewards programs, and complex itineraries.
• Sharp organizational and time-management skills with genuine attention to detail (time zone accuracy is non-negotiable).
• A proactive, flexible mindset — you spot what's needed, propose a solution, and handle it before it's urgent.
• Comfort using AI tools to research and solve new problems independently.
• Strong written and verbal communication, with a diplomatic, professional tone for external-facing interactions.

Responsabilidades

• Own the CEO's inbox — triage, prioritize, draft responses, and manage headspace by clearing non-urgent items.
• Run the calendar with time-zone awareness; schedule meetings and resolve conflicts.
• Handle travel end-to-end — flights, hotels, cars, points optimization, and rebooking when plans change.
• Own conference prep and logistics — vendor coordination, booth/furniture, shipping, and CEO travel for conferences (10–12/year).
• Manage outbound logistics calls — vendors, hotels, airlines, conference organizers (no client-facing calls).
• Act as liaison between the CEO and stakeholders, maintaining timely, professional, and diplomatic communication.
• Take on business admin and personal/household logistics to keep both sides covered.
• Spot repetitive work and help automate or systematize it; support special projects using AI for findings and recommendations.

Conocimientos

EA experience

Tech-savvy

Travel planning

Time management

AI tools

Herramientas

Google Workspace

Notion

AI tools

Descripción del empleo

Atomic HR is seeking an Executive Assistant to support the CEO across business and personal logistics in a fully remote role for LATAM-based candidates. The EA will anticipate needs, draft responses with options, and manage a high-volume inbox and calendar across time zones.

You’ll coordinate travel, conferences (10–12 yearly), vendor relations, and house logistics, while spotting opportunities to automate repetitive tasks and drive operational efficiency.