Executive Assistant to CEO - AI-Driven Ops & Strategy

Pipeline Medical; San Francisco de Campeche; Presencial; MXN 300.000 - 450.000; Jornada completa

Descripción de la vacante

Pipeline Medical is seeking an Executive Assistant to support the CEO and drive efficiency across Operations, Sales, and Marketing. You will manage calendars, communications, and multiple projects in a fast-paced environment, leveraging AI tools to optimize workflows and processes.

Strong English communication and discretion are essential for success. The role requires 3–5+ years of experience in executive support, a BA/related degree, and proficiency with Microsoft Office, Google Workspace, and

Formación

• Bachelor's degree in BA, Communications or related field preferred.
• 3–5+ years experience in executive/administrative or similar role.
• Experience supporting the C-suite or senior executives is a plus.
• Strong organizational and prioritization skills.
• Excellent English communication, both written and verbal (C1).
• Hands-on experience using AI tools for workflow creation and automation.
• Discretion and confidentiality in handling sensitive information.
• Proficient with technology and scheduling platforms.

Responsabilidades

• Organize and respond to select emails, manage the CEO's inbox and calendar.
• Provide occasional personal assistance as needed.
• Use AI tools to create and improve workflows and processes.
• Track progress of projects across departments to meet deadlines.
• Serve as a point of contact for internal and external communications.
• Book hotels, client meetings, meals, and travel arrangements.
• Compile reports and conduct market, client, and company research.
• Maintain essential files and records.
• Ensure office supplies are replenished and available.
• Assist with expense tracking, invoices, and subscriptions management.
• Support events logistics for company and trade shows.
• Assist with various projects and handovers as needed.

Conocimientos

English (C1)

Discretion

Time management

Problem-solving

Attention to detail

Multi-tasking

Communication

Adaptability

Scheduling

Executive support

Educación

Bachelor's degree in Business Administration, Communications, or related field

Herramientas

Microsoft Office Suite

Google Workspace

Scheduling software

Descripción del empleo

Pipeline Medical is seeking an Executive Assistant to support the CEO and drive efficiency across Operations, Sales, and Marketing. You will manage calendars, communications, and multiple projects in a fast-paced environment, leveraging AI tools to optimize workflows and processes.

Strong English communication and discretion are essential for success. The role requires 3–5+ years of experience in executive support, a BA/related degree, and proficiency with Microsoft Office, Google Workspace, and