Transport Project Coordinator, MICO26 - Olympic & Paralympic Games

On Location; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A global leader in experiential hospitality is seeking a Transport Project Coordinator. This entry-level position involves supporting the Transportation team, project planning, and stakeholder management. Ideal candidates will have a degree in relevant fields and fluency in both Italian and English. The role offers a full-time employment opportunity in Milano, Italy.

Competenze

• Bachelor's degree or related field required.
• Experience in international events preferred.
• Proficiency in Excel and Microsoft Office necessary.

Mansioni

• Support operational planning and readiness for the Transportation team.
• Help plan comprehensive project timelines and milestones.
• Maintain project documentation and prepare status reports.

Conoscenze

Project Management

Communication

Organizational Skills

Fluency in Italian

Fluency in English

Formazione

Bachelor's degree in Project Management, Hospitality, Business Administration, Event Management

Strumenti

Excel

PowerPoint

AirTable

Descrizione del lavoro

Overview

Transport Project Coordinator, MICO26 - Olympic & Paralympic Games

Join to apply for the Transport Project Coordinator, MICO26 - Olympic & Paralympic Games role at On Location.

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides access for corporate clients and fans to immersive experiences at marquee events, including the Olympic and Paralympic Games, FIFA World Cup 2026, Super Bowl, NCAA Final Four, and more. On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO).

The Role

The primary responsibility of the Transport Project Coordinator is to provide support to all members of the Transportation team. As a central member of the Transportation team, you will support the project cadence and Functional Area integration, and collaborate with On Location leaders, internal and external stakeholders across the organization.

Responsibilities

• Team Support: Support the Transportation team in operational planning, readiness and operations to support, harmonize, enhance and track all documentation, deliverables and reporting.
• Project Planning and Coordination, Monitoring and Reporting: Help with comprehensive project planning, including timelines, milestones, and deliverables; monitor progress and adjust plans to meet evolving requirements.
• Project Governance and Cadence: Maintain project documentation (meeting minutes, logs, status reports); assist in preparing governance materials for senior management.
• Documentation Management: Maintain organized project files and records (AirTable) and assist in preparing status reports for stakeholders.
• Cross-business Collaboration: Accelerate alignment across teams, define and drive better processes to improve efficiency.
• Stakeholder Management: Liaise with internal teams and stakeholders to gather requirements and provide updates.
• Continuous Improvement: Support process improvements and best practices to enhance efficiency and outcomes.
• Risk Assessment and Mitigation: Identify, log and manage potential risks and issues; assist in developing mitigation strategies.

Qualifications

• Bachelor's degree in Project Management, Hospitality, Business Administration, Event Management, or related field. PMP, CAPM, or similar certification is a plus.
• Proficiency in Excel and PowerPoint; strong knowledge of the Microsoft Office suite.
• Familiarity with project management tools; experience with AirTable is a plus.
• Previous experience in international events or major sporting events with knowledge of transport challenges is highly considered.
• Strong organizational and multitasking skills in a fast-paced, deadline-driven environment.
• Pragmatic with attention to detail and ability to catch errors before they impact the final product.
• Excellent communication and interpersonal skills to interact with all project stakeholders and present information clearly.
• Active listening, flexibility and adaptability to drive results.
• Commitment to self-development and improving methods for achieving goals.
• Flexibility to work extended hours and weekends during peak project phases.
• Fluency in Italian and English (oral and written) required.

Core values: Exceed service expectations, create value, do the right thing, champion diversity, win-win solutions, empower entrepreneurial spirit, and show respect and gratitude.

Employment Details

• Seniority level: Entry level
• Job function: Project Management and Information Technology
• Industries: Entertainment Providers, Spectator Sports, Hospitality
• Employment type: Full-time