Sr. Office Coordinator & Executive Personal Assistant

Rituals; Milano; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A leading lifestyle brand in Milan is seeking a Sr. Office Coordinator & Executive Personal Assistant to ensure smooth office operations and foster a positive workplace culture. The ideal candidate has over 5 years of experience in a similar role, excellent organizational and multitasking skills, and strong communication abilities in English. Responsibilities include managing day-to-day office tasks, coordinating services, and supporting the Managing Director. This position offers a dynamic work environment in the heart of Milan.

Competenze

• 5+ years of experience in a similar role.
• Strong organizational and multitasking skills.
• High level of discretion and professionalism.

Mansioni

• Oversee day-to-day office management.
• Coordinate office services and suppliers.
• Organize internal events and team activities.
• Assist the Training team with various tasks.
• Provide administrative support to the Managing Director.
• Manage invoices and supplier payments.
• Prepare Executive Committee presentations.

Conoscenze

Organizational skills

Multitasking skills

Excellent communication in English

Proactive mindset

Microsoft Office proficiency

Descrizione del lavoro

Sr. Office Coordinator & Executive Personal Assistant

• Full-time
• Reparto: Local Head Office
• Head Office Department: Customer Relations - Management

Sr. Office Coordinator & Executive Personal Assistant

We are looking for an Sr. Office Coordinator & Executive Personal Assistant to ensure the smooth running of our Milan headquarters and create a welcoming, efficient, and inspiring workplace. Reporting to the Managing Director of Rituals Italy, you will play a key role in office operations, employee engagement, and executive support.

Key responsibilities

• Oversee day-to-day office management (reception, mail, deliveries, suppliers, storage, office code of conduct)
• Coordinate office services and suppliers (cleaning, couriers, plants, Lyreco, IT equipment, supplies)
• Organize internal events and team activities, including monthly Sharing Breakfasts
• Assist the Training team (booking facilities, shipping products/supplies, sending invites, preparing reports)
• Provide administrative and operational support to the MD (travel, expenses, contract signatures, meeting preparation/notes)
• Manage invoices, supplier payment and ensure compliance with procedures
• Prepare Executive Committee presentations in English

What we’re looking for

• 5+ years of experience in a similar role, with strong organizational and multitasking skills
• Excellent written and spoken communication in English
• Positive, proactive, and collaborative mindset, fostering a great workplace culture
• High level of discretion and professionalism in handling sensitive information
• Proficient in Microsoft Office, MacBook environment; accounting knowledge is a plus