Operational and Financial Support Specialist

FAO; Roma; In loco; EUR 40.000 - 55.000; Tempo pieno

Descrizione del lavoro

A global organization for agriculture is looking for an Operational and Financial Support Specialist to assist in project management and financial monitoring. This mid-senior level position requires an advanced degree and experience in project coordination. The specialist will support various operational processes and maintain analytical tools for project oversight. This full-time role is based in Rome, Italy, with opportunities to contribute to global initiatives.

Competenze

• At least one year of relevant working experience in project/programme management.
• Experience in financial monitoring and reporting is essential.

Mansioni

• Support operational processes during different phases of the project cycle.
• Assist in maintaining and developing project-related databases and dashboards.
• Prepare summaries, statistics or other background material as needed.

Conoscenze

Project management

Financial monitoring

Communication

Teamwork

Microsoft Excel

Formazione

Advanced university degree in relevant fields

Strumenti

Corporate financial systems

Descrizione del lavoro

Operational and Financial Support Specialist

Join to apply for the Operational and Financial Support Specialist role at FAO.

Organizational Setting

The Forestry Division (NFO) leads FAO’s work in promoting sustainable forest management and providing leadership on the environmental, social and economic dimensions of forestry, including its contributions to poverty reduction and food security and nutrition. It liaises with member countries, civil society and the private sector in aspects ranging from development of effective forest policies to forest conservation and management issues, and strengthens the role of forests in climate change mitigation and adaptation. The Division also collects analyses and disseminates information on the world’s forest resources and on the production, trade and consumption of wood and non-wood forest products.

Reporting Lines

The Operational and Financial Support Specialist will report to the Programme Officer (Operations Coordinator) or to the Programme Officers (Budget and Finance), in close coordination with the Operations Group with the HDDE, Climate Change, and MDF team leaders and/or of specific officers within the Team(s), related project or programmes including in the Forests and Climate work stream.

Tasks and Responsibilities

• Support operational processes during different phases of the project cycle for trust funds, from concept note to project formulation to project implementation/closure.
• Support preparation of specific sections of project documents and work plans.
• Support insertion of project data in corporate systems (FPMIS, GRMS etc) and proper maintenance of project data.
• Support (depending on needs) specific project implementation processes such as procurement, including Letters of Agreements (LoAs) and related monitoring; preparation of reports, and preparation of forms related to project closure.
• Assist in the maintenance and development of project-related databases and dashboards, allowing for monitoring of portfolios of projects and programmes.
• Assist in maintaining and updating consolidated analytical tools and reports to facilitate portfolio-wide operational analysis and support in providing strategic advice.
• Assist in the preparation of specific ad hoc documentation/analysis to support budget holders for relevant global and interregional projects of the teams.
• Assist in selected tasks related to the preparation of the Annual Work Plan (and related budget) for the following financial year.
• Support team tasks such as maintenance of SharePoint records etc.
• Participate in meetings and discussions organized by the Operations Group.
• Prepare summaries, statistics or other background material for the Operations Group (when requested).
• Other duties as required.

Minimum Requirements

• Advanced university degree (for consultants)/ University degree (only for PSA) in International Relations, Social Sciences, Project Management, Business Administration, Finance or other related fields.
• At least one year (for entry level: COF /PSA C/ at least five years (for mid-level: COF/PSA B) of relevant working experience in project/programme management, project support, and/or in financial monitoring and reporting.

Working knowledge (level C) of English. A limited knowledge (level B) of one of the other FAO languages (French, Spanish, Arabic, Russian, Chinese) would be an asset. For PSA, working knowledge of English (level C).

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Good knowledge of corporate computerized financial / travel / Human Resources systems and administrative procedures and policies.
• Good knowledge and experience in project management, planning and monitoring and reporting.
• Good knowledge of Microsoft Excel.
• Experience with trust fund projects and related processes.
• Ability to coordinate with internal and external partners.
• Ability to manage multiple tasks and deadlines concurrently.
• Familiarity with FAO procedures, regulations and rules, will be considered an asset.

Job Posting

16/Nov/2025

Closure Date

30/Nov/2025, 11:59:00 PM

Organizational Unit

NFO

Job Type

Non-staff opportunities

Type of Requisition

Consultant / PSA (Personal Services Agreement)

Grade Level

N/A

Primary Location

Various Locations-Various Locations

Duration

Up to 11 months

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Non-profit Organizations

Benefits & Diversity Statement

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply.
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values.
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
• All selected candidates will undergo rigorous reference and background checks.
• All applications will be treated with the strictest confidentiality.

FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.