Office Manager

Enfinity Global; Milano; In loco; EUR 40.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading renewable energy firm in Italy is seeking an experienced Office Manager to oversee operational efficiency and support a dynamic work environment. This role demands strong organizational and leadership skills, with responsibilities including managing office operations, financial planning, and team performance. Ideal candidates will have a Bachelor’s degree and at least 3 years in a similar role, alongside fluency in English. Join us to make a real impact on climate change.

Servizi

Dynamic and multinational environment

Opportunity for personal growth

Impactful industry focus

Competenze

• 3+ years of experience in office management or a similar administrative role.
• Proven experience in budgeting and financial planning.
• Fluency in English, additional languages are an advantage.

Mansioni

• Serve as the central point of contact for office operations.
• Lead the design and optimization of office procedures.
• Manage office financial planning and vendor relationships.

Conoscenze

Organizational skills

Interpersonal abilities

Problem-solving

Attention to detail

Formazione

Bachelor’s degree in Business Administration

Strumenti

MS Office Suite

Google Workspace

Descrizione del lavoro

About Enfinity Global

Enfinity Global is a purpose-driven company focused on making a positive impact on the planet by helping companies, governments, and individuals transition to a carbon-free and sustainable economy. Our role as a leading IPP is to develop, finance, build, operate, and own renewable energy assets in the long term in Europe, Asia, and the Americas through our offices in the USA, Spain, Italy, UK, Netherlands, India, and Japan.

Our team of over 400 Enfiniters comprises seasoned finance professionals, as well as experienced project developers and operators with extensive industry experience across all stages of the project life cycle. We pride ourselves on being creative and innovative solution providers to our customers and partners.

Job Description:

Enfinity Global is looking for a passionate and dynamic Office Manager, a proactive leader who thrives on creating a well-organized, efficient, and engaging work environment. The candidate has to be deeply committed to supporting both people and processes, ensuring that the office runs smoothly while fostering a culture of collaboration and excellence.

Key Responsibilities:

• Serve as the central point of contact for all office-related operations, including facilities, supplies, equipment, and administrative logistics.
• Lead the design and optimization of office procedures to ensure operational efficiency and alignment with organizational goals.
• Ensure office services are effectively structured and monitored, including correspondence management, filing systems, supply requisitions, and clerical support.
• Collaborate with the IT department to ensure seamless functionality and maintenance of office technology and equipment.
• Lead onboarding and offboarding processes in coordination with IT and relevant departments, ensuring a smooth employee experience.
• Develop and enforce office policies and standards to guide consistent and high-quality operations.
• Champion procedural and policy enhancements to drive operational excellence and organizational effectiveness.
• Monitor performance metrics and implement continuous improvements to meet and exceed operational benchmarks.
• Manage office financial planning, including budget preparation, expenditure tracking, variance analysis, and corrective actions.
• Ensure timely execution of internal purchasing objectives and compliance with procurement standards.
• Oversee vendor and landlord relationships, ensuring timely invoicing, payments, and service delivery.
• Lead contract and pricing negotiations with vendors and service providers to maximize value and cost-efficiency.
• Delegate responsibilities and manage team performance to ensure accountability and productivity.
• Collaborate with HR to maintain and update policies, benefits, and employee engagement initiatives.
• Collaborate with the HSE and HR teams to coordinate and ensure completion of mandatory training sessions & activities.
• Actively contribute to the planning and execution of company events in partnership with the Communications team.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field (required).
• 3+ years of experience in office management, operations, or a similar administrative role (required).
• Proven experience in budgeting, financial planning, and expenditure tracking.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency with office software (e.g., MS Office Suite, Google Workspace); experience with office management or ERP systems is a plus.
• Experience with procurement, vendor management, and contract negotiation.
• Demonstrated ability to lead and motivate a team.
• Problem-solving and process improvement mindset.
• Knowledge of health, safety, and environmental (HSE) standards is a plus.
• Fluency in English (required); additional languages (e.g., Spanish) are an advantage.

In Enfinity Global group you will find a very dynamic and multinational environment in one of the most exciting and impactful industries. Here we will foster your professional and personal growth, and you will have the opportunity to actively contribute and make a real impact on climate change.

Let’s build our future together.

Visit www.enfinity.global to discover more about our culture and values.