Information Management & Document Control Manager

Brunel; Milano; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

An international major Operator is urgently seeking an experienced Information Management & Document Control Manager in Milan, Italy. Responsibilities include developing document management processes, overseeing documentation integrity, and liaising with project teams. Candidates must have at least 10 years of oil and gas experience, strong organizational skills, and be fluent in Italian and English. This is a 12-month contract position, potentially renewable.

Competenze

• 10+ years of experience in major oil and gas project controls.
• Knowledge and experience of Major Oil and Gas project developments.
• Excellent organizational ability and commitment to meeting deadlines.

Mansioni

• Collaborates with various teams to develop information/document management processes.
• Develops and maintains project document delivery schedule.
• Ensures effective application of the Project document management processes.

Conoscenze

Organizational ability

Team spirit

Communication skills

Presentation skills

Fluent in Italian

Fluent in English

Expertise in IM/DC systems

Formazione

Engineer/Bachelor degree in Business management or similar

Strumenti

New Prodom

Quantum

Descrizione del lavoro

Information Management & Document Control Manager

LOCATION: Milan, Italy - residential

START: October / November 2025

DURATION: 12 month contract – potentially renewable

DAILY RATE: Competitive daily rate

Brunel are urgently looking to identify an Information Management & Document Control Manager with Oil & Gas project experience. This long term contract position, 12 month renewable, is to work for an international major Operator and you will be residential, office based in Milan, Italy.

Responsibilities

• Collaborates and interfaces with Operations, Projects, Contractors and other teams to develop or update information/document management processes and procedures aimed at meeting Project goals.
• Develops and maintains project document delivery schedule and timeline to support early, final deliverables, and project handover.
• Develops and maintains an effective tool to track, audit and report EPC contractors’ documentation progress.
• Hosts the document control and DFO training and workshop sessions
• Guides Document Controllers on developing project Master Document Register (MDR) and Document Distribution Matrix (DDM) based on EPC’s scope of work and engineering team needs.
• Ensures that all Project stakeholders have the correct levels of access to New Prodom and adequately trained.
• Oversees and assures the capture, receipt and quality of all project documentation.
• Coordinates with the Project and Operations team plans for final handover of documentation and data to Operations including Quantum.
• Ensures the required attributes, numbering, file naming, etc. are in place to streamline the handover process.
• Provides guidance to the DFO Coordinator to ensure the information meets requirements for handover to Operations.
• Oversees Document Controllers and respective processes to ensure the validation of incoming and outgoing documentation attributes.
• Ensures effective application of the Project document management processes, procedures, coding standards and tools. Ensures that necessary adjustments to these are made promptly and effectively to meet the project goals.
• Responsible for maintaining integrity of the project information that is stored in the Electronic Document Management System.
• Provides an accurate and unbiased view of document management status and progress to PMT.
• Represents the Document Management function at relevant project meetings or workshops and participates in project meetings when required
• Support contracts and procurements for bidding, tendering, contract selection, and change management as required
• Document processes and procedures as required by project or HQ directives
• Promote and demonstrate exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and Code of Conduct policy and for implementing and controlling these rules within the area of responsibility.
• Participate and coordinate IM/DC related tasks involved in the monthly reporting exercise
• To liaise actively with Project Teams in IM/DC matters and with Project Management and related Package and Line Managers

Requirements

• Engineer/Bachelor degree in Business management or similar
• 10+ years of experience in major oil and gas project controls
• Major Oil and Gas project developments knowledge and experience, with Partner and Government reporting interfaces
• Excellent organizational ability and commitment to meeting deadlines
• Requires team spirit with ability to work closely with various stakeholders (diverse international teams, vendors & subcontractors, affiliates, HQ, etc.)
• Experienced with IM/DC systems including New Prodom and Quantum with strong communication and presentation skills.
• Fluent Italian & English required. Portuguese language skills will assist performance

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Information Management & Document Control

Industries

• Oil and Gas

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