Executive Personal Assistant | European Space Directors

Etinars; Bologna; Ibrido; EUR 30.000 - 50.000; Tempo pieno

Descrizione del lavoro

A recruitment firm is seeking an Executive Personal Assistant to support senior leadership in Rome, Italy. The role involves managing complex calendars, organizing travel, and preparing communications. Candidates should have proven executive assistance experience and a minimum B2 level in English. This position offers a hybrid work model with onsite presence required twice a week. The company promotes a diverse work environment and provides competitive corporate benefits, along with the opportunity to work on impactful European space projects.

Servizi

Competitive corporate benefits package

Networking opportunities

Participation in exclusive company events

Competenze

• Proven experience in executive assistance or office management.
• Ability to work effectively in a fast-paced, multicultural environment.
• Discretion and reliability are essential attributes.

Mansioni

• Manage complex calendars for senior leaders.
• Organize international and domestic travel logistics.
• Prepare and coordinate documents and presentations.
• Support executives during European leadership meetings.

Conoscenze

Executive assistance

Organization and prioritization

Excellent communication

Attention to detail

Proficiency in English (B2)

Digital and document-handling skills

Strumenti

MS Office

Collaboration tools

Descrizione del lavoro

WHO WE ARE

Etinars is a values‑focused company with multi‑year experience, specialised in the recruitment of professionals for niche markets - managing the full life‑cycle of specialist and executive‑level hires. At Etinars, we genuinely care about who you are and what you need. We place great emphasis on fostering robust, enduring connections built upon trust and transparency. Our approach ensures a swift journey, leading you hand in hand towards signing your next career step.

WHAT WE ARE LOOKING FOR

Executive Personal Assistant | Space Directors Europe

Join our client’s elite team in Rome (Anagnina Area), supporting key activities for European space programmes. The company is a long‑standing partner of major space institutions, with deep expertise in IT systems, operations, and engineering support for ground segment infrastructures. We are looking for a highly motivated Executive Personal Assistant who is eager to develop their career in a dynamic, international environment and provide high‑level support to the Space Managing Director (MD) and Business Development Director (BDD). A minimum B2 English level is required.

YOUR TASKS

• Managing complex calendars, priorities, and scheduling for two senior leaders.
• Organising international and domestic travel, logistics, and documentation.
• Preparing, proofreading, and coordinating documents, presentations, and sensitive communications.
• Supporting executives during European leadership meetings (approx. 3–4 in‑person events per year).
• Ensuring effective follow‑up on actions, deadlines, and internal workflows.
• Acting as the point of contact between senior leadership and internal/external stakeholders.
• Coordinating meetings, agendas, and minutes; ensuring timely distribution of materials.
• Handling confidential information with discretion and professionalism.
• Managing administrative tasks related to office organisation, internal processes, and executive support.
• Providing ad‑hoc support based on organisational needs, with flexibility when executives are travelling.

YOUR SKILLS AND EXPERIENCE

• Proven experience in executive assistance, administration, office management, or similar roles.
• Strong organisational, prioritisation, and multitasking skills.
• Excellent communication skills and high attention to detail.
• Professional proficiency in English (B2 minimum); knowledge of an additional European language is an asset.
• Ability to work effectively in a fast‑paced, international, multicultural environment.
• Discretion, reliability, and a proactive mindset.
• Strong digital and document‑handling skills (MS Office and collaboration tools).
• Flexibility to increase onsite presence when required for executive needs or events.

EXTRA INFORMATION

• Location: Rome (Anagnina Area), Italy
• Work location: Hybrid in a secure and international environment (2 days onsite) + flexibility to increase onsite presence as needed
• Start: ASAP
• Travel: Approx. 3–4 short trips per year for European leadership meetings (not required to travel with executives on all their trips)
• Corporate benefits: Competitive corporate benefits package
• Participate in exclusive company events and networking opportunities
• Work on groundbreaking space industry projects with international impact
• Exciting career opportunity in a specialised and highly innovative field

Eligibility

• EU Citizens
• Non‑EU Citizens already based in the EU with a valid work permit

Once we receive your CV, we will evaluate it carefully. If your profile matches this or another opportunity at Etinars, we will be in touch. If there is no match now, we will keep your CV in consideration for future vacancies.

At Etinars, we are committed to supporting a Diverse and Inclusive Community. Candidates who meet the minimum criteria will be given the opportunity to demonstrate their abilities during the interview process.