Executive Office Manager

Tagetik Software S.r.l.; Monte San Quirico; In loco; EUR 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

A corporate performance management company is seeking an Executive Office Manager to provide comprehensive support to the EVP & General Manager. This pivotal role involves leading a team of five professionals, managing complex administrative tasks, and ensuring effective project oversight. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a proven background in executive support within a hybrid work environment. Proficiency in English and the Microsoft Office Suite is essential.

Competenze

• Proven experience in administrative management and executive support for senior leaders.
• Experience in strategic coordination or Chief of Staff responsibilities.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Ability to work in a hybrid environment and collaborate across global teams.

Mansioni

• Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
• Drive cross-functional projects, monitor progress, and elevate risks or delays.
• Lead, mentor, and develop a team of 5 administrative professionals.
• Ensure timely execution of administrative deliverables across departments.

Conoscenze

Leadership & People Management

Executive Support Expertise

Strategic Thinking

Project Management

Communication Excellence

Discretion & Integrity

Strumenti

Microsoft Office Suite

Teams

SharePoint

Descrizione del lavoro

We're looking for an Executive Office Manager to join CCH Tagetik!

Location

Lucca / Milan / Barcelona / London hybrid.

Company

CCH Tagetik, a Corporate Performance Management (CPM) business within Wolters Kluwer, delivers innovative solutions for financial and operational performance management.

Position Overview

The Executive Office Manager will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager – CCH Tagetik. This role combines operational leadership with strategic oversight, acting as a trusted advisor to the EVP & GM. The position ensures seamless management of the EVP’s agenda, drives cross‑functional initiatives, and fosters alignment across priorities, projects, and communications.

Key Responsibilities

• Executive Support :
  • Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
  • Prepare agendas, briefing materials, and presentations for internal and external meetings.
  • Handle confidential information with discretion and professionalism.
• Chief of Staff Responsibilities :
  • Strategic Alignment: Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.
  • Project Oversight: Drive cross‑functional projects, monitor progress, and elevate risks or delays.
  • Decision Support: Provide data‑driven insights and recommendations to support executive decision‑making.
  • Leadership Communication: Draft executive‑level communications, reports, and presentations for internal and external stakeholders.
  • Meeting Effectiveness: Ensure leadership meetings are structured, outcomes documented, and follow‑ups tracked.
• Team Leadership & Management :
  • Lead, mentor, and develop a team of 5 administrative professionals.
  • Allocate tasks, monitor performance, and foster a collaborative, high‑performing environment.
• Operational Coordination :
  • Oversee scheduling and logistics for leadership and key stakeholders.
  • Ensure timely execution of administrative deliverables across departments.
  • Manage budgets and resources for administrative functions.

Core Competencies

• Leadership & People Management: Ability to inspire and guide a team toward excellence.
• Executive Support Expertise: Skilled in managing complex schedules and priorities.
• Strategic Thinking: Align administrative activities with organizational goals.
• Project Management: Skilled in managing multiple initiatives and ensuring timely delivery.
• Communication Excellence: Clear and professional communication across all levels.
• Discretion & Integrity: Handle sensitive information with professionalism.

Qualifications

• Proven experience in administrative management and executive support for senior leaders.
• Experience in strategic coordination or Chief of Staff responsibilities.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication skills in English (Italian language skills would be highly appreciated).
• Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
• Ability to work in a hybrid environment and collaborate across global teams.