Executive Office Administrator - Global Site

Wlgroup; Catania; In loco; EUR 28.000 - 36.000; Tempo pieno

Descrizione del lavoro

Wlgroup, at an international defence site in Sigonella, Sicily, seeks an administrative assistant to support the leadership team and act as the link between management and staff. You will manage diaries, coordinate meetings, and ensure information flows across functions.

This role requires strong English, office management experience, and the flexibility to adapt to changing priorities within a structured, standing framework.

Competenze

• Higher vocational training with post-related experience, or a secondary qualification with more of it.
• Time served in an office environment with real office management systems and procedures.
• Fluency in English; basic Italian is a bonus.

Mansioni

• Manage diaries and correspondence for the leadership team, and plan the meetings that matter.
• Ensure the team has the information it needs and liaise across functions to obtain it.
• Maintain current office policies, procedures and administrative process flow.
• Prepare and circulate standard status and activity reporting.
• Handle requisitions for equipment and staff, and manage service agreements.
• Build and maintain filing systems, physical and electronic.
• Work with spreadsheets for everyday functions and reporting needs.

Conoscenze

Diary management

Administrative coordination

Multi-tasking

English proficiency

Formazione

Higher vocational training or equivalent experience

Strumenti

Microsoft Excel

Microsoft Word

Office 365

Descrizione del lavoro

Wlgroup, at an international defence site in Sigonella, Sicily, seeks an administrative assistant to support the leadership team and act as the link between management and staff. You will manage diaries, coordinate meetings, and ensure information flows across functions.

This role requires strong English, office management experience, and the flexibility to adapt to changing priorities within a structured, standing framework.