Administrative Assistant (Leadership Support, Scheduling, Records) for NATO with security clearance

Wlgroup; Catania; In loco; EUR 26.000 - 32.000; Tempo pieno

Descrizione del lavoro

Wlgroup in Sigonella, Sicily seeks an administrative assistant to support the leadership team, coordinating diaries, meetings, and information flow across functions. This role connects management with staff and keeps the office running smoothly.

The ideal candidate has strong English (advanced) and office experience, with Italian as a bonus. This is an on-site posting at an international site on the Sicilian coast.

Competenze

• Higher vocational training with post-related experience, or a secondary qualification with more of it.
• Time served in an office environment with real office management systems and procedures.
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it.
• Excellent written and spoken English at an advanced level; basic Italian is a bonus.

Mansioni

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter.
• Liaising across functions to ensure the team has the information it needs when it needs it.
• Keeping office policies and procedures current and maintaining filing systems.
• Preparing and circulating standard status and activity reporting.
• Handling requisitions for equipment and staff, and overseeing service agreements.
• Building and maintaining physical and electronic filing systems for easy retrieval.
• Working with spreadsheets for daily reporting and analytics.

Conoscenze

Office management

Formazione

Higher vocational training

Secondary qualification

Descrizione del lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What you would be doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.