Office Administrator (Meetings, Correspondence, Filing Systems) for NATO with security clearance

Wlgroup; Catania; In loco; EUR 28.000 - 36.000; Tempo pieno

Descrizione del lavoro

Wlgroup, at an international defence site in Sigonella, Sicily, seeks an administrative assistant to support the leadership team and act as the link between management and staff. You will manage diaries, coordinate meetings, and ensure information flows across functions.

This role requires strong English, office management experience, and the flexibility to adapt to changing priorities within a structured, standing framework.

Competenze

• Higher vocational training with post-related experience, or a secondary qualification with more of it.
• Time served in an office environment with real office management systems and procedures.
• Fluency in English; basic Italian is a bonus.

Mansioni

• Manage diaries and correspondence for the leadership team, and plan the meetings that matter.
• Ensure the team has the information it needs and liaise across functions to obtain it.
• Maintain current office policies, procedures and administrative process flow.
• Prepare and circulate standard status and activity reporting.
• Handle requisitions for equipment and staff, and manage service agreements.
• Build and maintain filing systems, physical and electronic.
• Work with spreadsheets for everyday functions and reporting needs.

Conoscenze

Diary management

Administrative coordination

Multi-tasking

English proficiency

Formazione

Higher vocational training or equivalent experience

Strumenti

Microsoft Excel

Microsoft Word

Office 365

Descrizione del lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What you would be doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.