Office Administrator (Meetings, Correspondence, Filing Systems) for NATO with security clearance

WLG; Lentini; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

WLG, based at the Sigonella site on the Sicilian coast, seeks an administrative assistant to support the leadership team. You will manage diaries, communications, and ensure information flows smoothly across functions.

The role emphasizes efficient office operations, policy maintenance, and regular reporting. English proficiency is essential, with Italian a bonus for coordinating locally.

Competenze

• High-level written and spoken English; Italian a bonus.
• Time served in an office with standard management systems.
• Flexible and capable of handling changing plans and multitasking.
• Experience with office workflows, policies and procedures.

Mansioni

• Manage diaries and correspondence for leadership; plan key meetings.
• Liaise across functions to provide necessary information.
• Keep policies and processes current and organized.
• Prepare and circulate status and activity reports.
• Handle requisitions for equipment and staff and service agreements.
• Maintain filing systems, physical and electronic.
• Work with spreadsheets for reporting needs.

Conoscenze

Diary management

Office administration

Cross-functional liaison

English writing & speaking

Excel

Formazione

Higher vocational training

Strumenti

Excel

Descrizione del lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What You Would Be Doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.