Executive Assistant - Reporting & Office Ops

Wlgroup; Catania; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

Wlgroup in Sigonella, Sicily, seeks an administrative assistant to support the leadership team at a multinational defence communications site. You will manage diaries, coordinate meetings, and ensure the flow of information across functions.

You will maintain office policies and processes, prepare routine reports, and handle equipment and staff requisitions, while keeping filing systems up to date and assisting with reporting using spreadsheets.

Competenze

• Advanced English required; basic Italian a bonus.
• Experience in an office environment with office management systems and procedures.
• Ability to adapt to changing days and multitask.

Mansioni

• Manage diaries and correspondence for the leadership team and plan key meetings.
• Ensure the team has information when needed and liaise across functions to obtain it.
• Maintain up-to-date office policies, procedures and administrative processes.
• Prepare and circulate standard status and activity reports.
• Handle requisitions for equipment and staff, and oversee service agreements.
• Build and maintain filing systems, both physical and electronic.
• Work in spreadsheets with daily functions and conditional formulas for reporting.

Conoscenze

Flexibility

Problem solving

Multi-tasking

English proficiency

Formazione

Higher vocational training with post-related experience

Secondary qualification with post-related experience

Descrizione del lavoro

Wlgroup in Sigonella, Sicily, seeks an administrative assistant to support the leadership team at a multinational defence communications site. You will manage diaries, coordinate meetings, and ensure the flow of information across functions.

You will maintain office policies and processes, prepare routine reports, and handle equipment and staff requisitions, while keeping filing systems up to date and assisting with reporting using spreadsheets.