Executive Support Assistant (Reporting and Office Operations) for NATO with security clearance

WLG; Lentini; In loco; EUR 26.000 - 38.000; Tempo pieno

Descrizione del lavoro

WLG is seeking an Administrative Assistant for its leadership team at a multinational defence site in Sigonella, Sicily. You will manage diaries and correspondence, plan key meetings and ensure information flows across functions to keep the organization running smoothly.

The role requires higher vocational training or equivalent experience, with strong English and the ability to handle standard office procedures. Italian is a bonus and a willingness to adapt to a dynamic environment is essential.

Competenze

• Experience in an office environment with standard admin procedures.
• Strong written and spoken English at an advanced level; Italian a bonus.

Mansioni

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Liaising across functions to ensure information is available when needed
• Keeping office policies, procedures and processes up to date
• Preparing and circulating status and activity reports
• Handling requisitions for equipment and staff, and service agreements behind them
• Maintaining filing systems, both physical and electronic
• Using spreadsheets for reporting and routine calculations

Conoscenze

Diary management

Office administration

Cross-functional coordination

Formazione

Higher vocational training

Strumenti

Spreadsheet skills

Descrizione del lavoro

Every well-run office has one person who makes it look easy.
A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.
What You Would Be Doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look
It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.