Executive Support Assistant (Reporting and Office Operations) for NATO with security clearance

Wlgroup; Catania; In loco; EUR 25.000 - 35.000; Tempo pieno

Descrizione del lavoro

Wlgroup in Sigonella, Sicily, seeks an administrative assistant to support the leadership team at a multinational defence communications site. You will manage diaries, coordinate meetings, and ensure the flow of information across functions.

You will maintain office policies and processes, prepare routine reports, and handle equipment and staff requisitions, while keeping filing systems up to date and assisting with reporting using spreadsheets.

Competenze

• Advanced English required; basic Italian a bonus.
• Experience in an office environment with office management systems and procedures.
• Ability to adapt to changing days and multitask.

Mansioni

• Manage diaries and correspondence for the leadership team and plan key meetings.
• Ensure the team has information when needed and liaise across functions to obtain it.
• Maintain up-to-date office policies, procedures and administrative processes.
• Prepare and circulate standard status and activity reports.
• Handle requisitions for equipment and staff, and oversee service agreements.
• Build and maintain filing systems, both physical and electronic.
• Work in spreadsheets with daily functions and conditional formulas for reporting.

Conoscenze

Flexibility

Problem solving

Multi-tasking

English proficiency

Formazione

Higher vocational training with post-related experience

Secondary qualification with post-related experience

Descrizione del lavoro

Every well-run office has one person who makes it look easy.

A multinational defence communications site in Sigonella, Sicily, needs an administrative assistant for its leadership team: the link between management and everybody else, and the reason the week actually happens as planned.

What you would be doing

• Managing diaries and correspondence for the leadership team, and planning the meetings that matter
• Making sure the team has the information it needs when it needs it, and liaising across functions to get it
• Keeping office policies, procedures and the administrative process flow current
• Preparing and circulating the standard status and activity reporting
• Handling requisitions for equipment and staff, and looking after the service agreements behind them
• Building and maintaining the filing systems, physical and electronic, so things can be found
• Working in spreadsheets with the everyday functions and conditional formulas the reporting needs

What you would bring

• Higher vocational training with post-related experience, or a secondary qualification with more of it
• Time served in an office environment with real office management systems and procedures
• Flexibility and problem-solving when the day changes shape, and the multi-tasking to survive it
• Excellent written and spoken English at an advanced level; basic Italian is a bonus

Why this one is worth a look

It is a visible, self-contained role at an international site on the Sicilian coast, working directly with the people who make the decisions, and it runs from a standing framework rather than a one-off project.