Executive Assistant & Administration Support

Studiopepe; Spoleto; In loco; EUR 28.000 - 42.000; Part-time

Vantaggi offerti da questo lavoro

Part-time position

Descrizione del lavoro

Studiopepe is seeking a highly motivated Executive Assistant & Administration Support to join its dynamic team in Milan. This part-time role focuses on creating structure, coordinating operations and providing comprehensive administrative support.

The ideal candidate will manage invoices, cash flow, subscriptions, travel arrangements and day-to-day office activities, while maintaining strong communication with leadership and the team.

Competenze

• Experience with administrative tasks such as invoice management, cash handling and service/utility subscriptions.
• Fluent in English (written and spoken).
• Smart, flexible and highly organized with strong multitasking abilities.

Mansioni

• Administrative support activities, including accounts receivable and payable invoices.
• Cash management and monitoring of office expenses.
• Management, renewal and cancellation of utility and service subscriptions.
• Daily agenda management (client appointments, internal reviews, studio meetings).
• Office supplies and purchasing management.
• Couriers and deliveries coordination.
• Travel planning and booking (flights, trains, hotels).
• Supporting the leadership team in day-to-day operational activities.

Conoscenze

Administrative tasks

Invoices management

Cash handling

Office coordination

Travel planning

Communication skills

Multitasking

Problem solving

Organized

Descrizione del lavoro

Studiopepe is looking for a highly motivated Executive Assistant & Administration Support to join its dynamic and creative team.

Non aspetti a candidarsi dopo aver letto questa descrizione: per questa opportunità è previsto un elevato volume di candidature.

We're looking for a proactive, reliable and highly organized person with strong coordination and administrative skills. The ideal candidate is detail-oriented, solution-driven and comfortable managing multiple tasks, from office coordination to administrative support.

If you enjoy creating structure, keeping processes organized and ensuring that both operational and administrative activities run smoothly, this role could be a great fit for you.

What you'll do

• Administrative support activities, including:
• Management of accounts receivable and payable invoices
• Cash management and monitoring of office expenses
• Management, renewal and cancellation of utility and service subscriptions
• Daily agenda management (client appointments, internal reviews, studio meetings)
• Office supplies and purchasing management
• Couriers and deliveries coordination
• Travel planning and booking (flights, trains, hotels)
• Supporting the leadership team in day-to-day operational activities

Who you are

• Experience with administrative tasks such as invoice management, cash handling and service/utility subscriptions
• Fluent in English (written and spoken)
• Smart, flexible and highly organized
• A natural problem solver
• Excellent interpersonal and communication skills
• Comfortable working in a fast-paced, creative and multidisciplinary environment
• Detail-oriented with strong multitasking abilities

Why join us

You will play a central role in the day-to-day operations of the studio, ensuring that both organizational and administrative processes run smoothly. xysqume

Working closely with the leadership team, you will contribute to keeping the studio efficient, well-structured and fully supported in its daily activities.

Part-time position — Milan