Executive Assistant & Administration Support

Studiopepe; Varese; In loco; EUR 13.000 - 20.000; Part-time

Descrizione del lavoro

Studiopepe is seeking a highly motivated Executive Assistant & Administration Support to join its dynamic and creative team. You will provide proactive office coordination and administrative support, ensuring processes run smoothly and efficiently.

This part-time role in Milan offers the opportunity to work closely with the leadership team, manage calendars, invoices, subscriptions, travel planning, and day-to-day operations in a fast-paced, multidisciplinary environment.

Competenze

• Experience with invoice management, cash handling and service/utility subscriptions.
• Fluent in English (written and spoken).
• Smart, flexible and highly organized.
• A natural problem solver.
• Excellent interpersonal and communication skills.
• Comfortable working in a fast-paced, creative and multidisciplinary environment.
• Detail-oriented with strong multitasking abilities.

Mansioni

• Administrative support activities, including: Management of accounts receivable and payable invoices
• Cash management and monitoring of office expenses
• Management, renewal and cancellation of utility and service subscriptions
• Daily agenda management (client appointments, internal reviews, studio meetings)
• Office supplies and purchasing management
• Couriers and deliveries coordination
• Travel planning and booking (flights, trains, hotels)
• Supporting the leadership team in day-to-day operational activities

Conoscenze

Invoice management

Cash handling

Office coordination

English fluency

Organized

Problem solving

Interpersonal skills

Multitasking

Fast-paced

Descrizione del lavoro

Studiopepe is looking for a highly motivated Executive Assistant & Administration Support to join its dynamic and creative team.

We’re looking for a proactive, reliable and highly organized person with strong coordination and administrative skills. The ideal candidate is detail-oriented, solution-driven and comfortable managing multiple tasks, from office coordination to administrative support.

If you enjoy creating structure, keeping processes organized and ensuring that both operational and administrative activities run smoothly, this role could be a great fit for you.

Tutti i potenziali candidati sono incoraggiati a leggere l'intera descrizione del lavoro prima di candidarsi.

What you'll do

• Administrative support activities, including:
• Management of accounts receivable and payable invoices
• Cash management and monitoring of office expenses
• Management, renewal and cancellation of utility and service subscriptions
• Daily agenda management (client appointments, internal reviews, studio meetings)
• Office supplies and purchasing management
• Couriers and deliveries coordination
• Travel planning and booking (flights, trains, hotels)
• Supporting the leadership team in day-to-day operational activities

Who you are

• Experience with administrative tasks such as invoice management, cash handling and service/utility subscriptions
• Fluent in English (written and spoken)
• Smart, flexible and highly organized
• A natural problem solver
• Excellent interpersonal and communication skills
• Comfortable working in a fast-paced, creative and multidisciplinary environment
• Detail-oriented with strong multitasking abilities

Why join us

You will play a central role in the day-to-day operations of the studio, ensuring that both organizational and administrative processes run smoothly. xysqume

Working closely with the leadership team, you will contribute to keeping the studio efficient, well-structured and fully supported in its daily activities.

Part-time position — Milan