Executive Assistant & Administration Support

Studiopepe; Bardi; In loco; EUR 16.000 - 25.000; Part-time

Descrizione del lavoro

Studiopepe in Milan is seeking an organized Administrative Assistant to support day-to-day operations in a fast-paced, creative environment. You will handle invoices, cash flow, subscriptions and travel planning, ensuring smooth office processes.

Fluency in English is required; you will collaborate with leadership and cross-disciplinary teams, managing calendars, purchases and deliveries while maintaining a well-structured studio. This is a part-time position based in Milan.

Competenze

• Experience with invoice management, cash handling and service subscriptions.
• Fluent in English, both written and spoken.
• Smart, flexible and highly organized with multitasking ability.
• Excellent interpersonal and communication skills in a fast-paced, creative environment.

Mansioni

• Handle accounts receivable and payable invoices.
• Manage cash flow and monitor office expenses.
• Renew and cancel utility and service subscriptions.
• Manage daily agenda including client appointments and studio meetings.
• Oversee office supplies and purchasing.
• Coordinate couriers and deliveries.
• Plan travel and book flights, trains and hotels.
• Support leadership with day-to-day operational activities.

Conoscenze

Invoice management

Cash handling

Administrative support

Office operations

Descrizione del lavoro

What you'll do

• Administrative support activities, including:
• Management of accounts receivable and payable invoices
• Cash management and monitoring of office expenses
• Management, renewal and cancellation of utility and service subscriptions
• Daily agenda management (client appointments, internal reviews, studio meetings)
• Office supplies and purchasing management
• Couriers and deliveries coordination
• Travel planning and booking (flights, trains, hotels)
• Supporting the leadership team in day-to-day operational activities

Who you are

• Experience with administrative tasks such as invoice management, cash handling and service/utility subscriptions
• Fluent in English (written and spoken)
• Smart, flexible and highly organized
• A natural problem solver
• Excellent interpersonal and communication skills
• Comfortable working in a fast-paced, creative and multidisciplinary environment
• Detail-oriented with strong multitasking abilities

Why join us

You will play a central role in the day-to-day operations of the studio, ensuring that both organizational and administrative processes run smoothly.

Working closely with the leadership team, you will contribute to keeping the studio efficient, well-structured and fully supported in its daily activities.

Part-time position — Milan