Personal Executive Assistant

Confidential Careers; Milano; In loco; EUR 55.000 - 96.000; Tempo pieno

Vantaggi offerti da questo lavoro

Travel expenses covered when relevant

Performance-based discretionary bonus

Descrizione del lavoro

Confidential Careers is seeking a Personal Executive Assistant to support the President across international travel, personal and professional priorities, and strategic initiatives. The role requires autonomy, discretion and proactive problem-solving in a fast-growing, international environment.

You will manage schedules, organize travel, coordinate with marketing, legal and operations, and prepare concise executive summaries for key decisions.

Competenze

• Must-have: Fluent in Italian and English; French is a plus.
• Active freelance status (P.IVA) or ability to open one.
• Proven experience in roles such as Executive Assistant / Chief of Staff / Office Manager.
• Excellent organizational and execution skills.
• Strong discretion and confidentiality.
• Willingness to travel; full-time availability.
• Driving licence is considered a plus.

Mansioni

• Manage and optimize the President's professional and personal agenda, priorities and international travel logistics.
• Coordinate personal commitments and the organization of travel and transportation.
• Coordinate cross-functional projects across marketing, legal and operations.
• Support strategic initiatives, partnerships and business development activities.
• Handle confidential communications and high-level stakeholder interactions.
• Prepare documents, presentations, reports and concise executive summaries.
• Liaise with internal teams, external partners, consultants and stakeholders across multiple jurisdictions.
• Support the execution of events, meetings and international activities.
• Monitor priorities, deadlines and follow-ups, ensuring consistent execution across key business activities.
• Support the management of complex and time-sensitive operational matters.

Conoscenze

Executive support

Project management

Office management

Discretion & confidentiality

Organizational skills

Travel coordination

Communication skills

Digital tools

Strumenti

Digital tools

Descrizione del lavoro

Location: Milan (with occasional travel to France and Switzerland)

Contract: Freelance (P.IVA) / Independent Consultant

Commitment: Full-time

About the Role

For an Italian company in strong international growth, operating across luxury services, travel, private mobility, hospitality and real estate, we are looking for an:

Personal Executive Assistant

The position combines executive support, coordination and strategic exposure, requiring a professional who can operate with autonomy, discretion and strong problem-solving skills.

You will report directly to the President, acting as a trusted point of reference in the management of both professional and personal priorities, ensuring that activities, commitments and follow-ups are handled efficiently and consistently.

Key Responsibilities

• Manage and optimize the President's professional and personal agenda, priorities and international travel logistics
• Coordinate personal commitments and the organization of travel and transportation
• Coordinate cross-functional projects across marketing, legal and operations
• Support strategic initiatives, partnerships and business development activities
• Handle confidential communications and high-level stakeholder interactions
• Prepare documents, presentations, reports and concise executive summaries
• Liaise with internal teams, external partners, consultants and stakeholders across multiple jurisdictions
• Support the execution of events, meetings and international activities
• Monitor priorities, deadlines and follow-ups, ensuring consistent execution across key business activities
• Support the management of complex and time-sensitive operational matters

Candidate Profile

We are looking for a structured, fast-thinking and highly reliable professional with a strong business mindset and the ability to operate effectively in a dynamic, international and entrepreneurial environment.

The ideal candidate is highly proactive and able to anticipate upcoming activities, manage multiple priorities simultaneously and ensure continuous follow-up on the President's commitments.

Must-have requirements:

• Fluent in Italian and English (French is concidered a plus)
• Active P.IVA\equivalent freelance status or availability to open one
• Proven experience in roles such as: Executive Assistant / Chief of Staff, Project Manager, Office Manager, Marketing or Business Operations, Legal / Paralegal support
• Excellent organizational and execution skills
• Strong problem-solving and priority-management skills
• High level of discretion and confidentiality
• Good knowledge of digital and workplace tools
• Full-time availability and flexibility to travel when required
• Driving licence is considered a plus

Functional Skills

The ideal candidate has experience or exposure to at least two of the following areas:

• Business Operations / HR / Organizational Management

The position is ideal for a highly autonomous, pragmatic and business-oriented professional who can move seamlessly between executive support, operational coordination and strategic initiatives.

What We Offer

• Freelance collaboration in an international, dynamic and entrepreneurial environment
• Direct exposure to the President and involvement in key business activities
• Cross-functional involvement across different areas of the business
• Opportunities for professional growth and progression into positions of greater responsibility
• Travel expenses covered when applicable
• Performance-based discretionary bonuses linked to projects and value delivered