Executive Assistant & Administration Support

Studiopepe; Milano; In loco; EUR 30.000 - 45.000; Part-time

Vantaggi offerti da questo lavoro

Part-time position — Milan

Descrizione del lavoro

Studiopepe is seeking a highly motivated Executive Assistant & Administration Support to join its creative team in Milan. The role focuses on organizational efficiency, office coordination, and providing comprehensive administrative support across daily operations.

You will manage invoices, cash flow, subscriptions, calendar scheduling, and travel arrangements while supporting leadership in day-to-day activities in a bustling, multidisciplinary studio environment.

Competenze

• Experience with invoice management and cash handling
• Experience managing service subscriptions and office subscriptions
• Excellent written and spoken English

Mansioni

• Manage accounts receivable and payable invoices
• Handle cash management and monitor office expenses
• Manage and renew/cancel subscriptions for utilities and services
• Plan and manage daily agenda (client appointments, internal reviews, studio meetings)
• Oversee office supplies and purchasing
• Coordinate couriers and deliveries
• Plan and book travel (flights, trains, hotels)
• Support leadership with day-to-day operations

Conoscenze

English fluency

Highly organized

Multitasking

Interpersonal skills

Problem solving

Descrizione del lavoro

Studiopepe

is looking for a highly motivated

Executive Assistant & Administration Support

to join its dynamic and creative team. We're looking for a proactive, reliable and highly organized person with strong coordination and administrative skills. The ideal candidate is detail-oriented, solution-driven and comfortable managing multiple tasks, from office coordination to administrative support. If you enjoy creating structure, keeping processes organized and ensuring that both operational and administrative activities run smoothly, this role could be a great fit for you.

What you'll do

Administrative support activities, including:

• Management of accounts receivable and payable invoices
• Cash management and monitoring of office expenses
• Management, renewal and cancellation of utility and service subscriptions
• Daily agenda management (client appointments, internal reviews, studio meetings)
• Office supplies and purchasing management
• Couriers and deliveries coordination
• Travel planning and booking (flights, trains, hotels)
• Supporting the leadership team in day-to-day operational activities

Who you are

• Experience with administrative tasks such as invoice management, cash handling and service/utility subscriptions
• Fluent in English (written and spoken)
• Smart, flexible and highly organized
• A natural problem solver
• Excellent interpersonal and communication skills
• Comfortable working in a fast-paced, creative and multidisciplinary environment
• Detail-oriented with strong multitasking abilities

Why join us

You will play a central role in the day-to-day operations of the studio, ensuring that both organizational and administrative processes run smoothly. Working closely with the leadership team, you will contribute to keeping the studio efficient, well-structured and fully supported in its daily activities.

Part-time position — Milan