Event specialist - Talent pool

Carlson Wagonlit Travel (Hauptsitz Deutschland) / CWT Beheermaatschappij B.V. Deutschland; Firenze; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A global leader in event management is seeking an experienced Event Specialist to join their team in Italy. The role involves liaising with clients, producing event proposals, coordinating various logistics, and ensuring smooth event execution. Candidates must possess excellent interpersonal skills, a strong autonomy, and experience in the pharmaceutical sector is preferred. This position offers an exciting opportunity in a fast-paced and multicultural environment.

Competenze

• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Strong autonomy for managing tasks and budgets.
• Must have experience in coordinating meetings & events.

Mansioni

• Liaising with clients to ascertain their precise event requirements.
• Producing detailed proposals for events including timelines, venues, and budgets.
• Coordinating venue management, caterers, and contractors.
• Managing event finances including invoicing and reporting.

Conoscenze

Excellent interpersonal skills

Strong autonomy

Excellent customer service ethic

Experience in coordinating meetings & events

Knowledge of the pharmaceutical sector

Proficient MS Office user

Descrizione del lavoro

Job Description – Event specialist – Talent pool (170003MR)

CWT Meetings & Events is growing in Italy through major client needs and we are looking for 10+ experienced event specialists/operators to join our team working closely with international pharmaceutical clients located in Italia. This is a fantastic opportunity if you want to evolve in a multicultural and fast‑paced environment!

"We’re a team that wants to accomplish great success for the company and our clients." – Marita Morgan, Senior Meetings & Events Planner

Carlson WagonlitTravel is looking for talented and enthusiastic people who want to realize their professional ambitions while delivering the highest levels of expertise and service to our customers. As a global leader in business travel management, we offer exciting opportunities in different areas around the world. If you share our commitment to excellence and customer care and enjoy professional challenges, we would like to hear from you.

Your missions:

• Liaising with clients to ascertain their precise event requirements
• Producing detailed proposals for events (timelines, venues, suppliers, legal obligations, staffing and budgets)
• Agreeing to, and managing a budget
• Securing and booking a suitable venue or location
• Coordinating venue management, caterers, contractors and equipment hire
• Coordinating staffing requirements and staff briefings
• Preparing delegate packs and papers
• Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly
• Keep track of event finances including check requests, invoicing, and reporting

Qualifications:

• Excellent interpersonal skills both in person and by phone, with high professionalism
• Strong autonomy
• Excellent customer service ethic and high expectations for quality
• Experience in coordinating meetings & events
• Knowledge or experience of the pharmaceutical sector or a related sector (required)
• Proficient MS Office user (Word, Excel, PowerPoint, Outlook and web searches)

As an Equal Opportunity Employer/Affirmative Action employer, CWT will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, veteran status, disability status, sexual orientation, gender identity or any other federal, state or local protected class.

CWT also offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please let us know in your message and provide a brief description of the accommodation you are requesting and the position you are applying for.