Document Controller

Orion Group; Milano; In loco; EUR 40.000 - 70.000; Tempo pieno

Descrizione del lavoro

A global project management firm based in Milan is looking for a Document Controller to oversee vital project documentation throughout its lifecycle. The ideal candidate will have a Bachelor's degree, strong experience in document control on major projects, and proficiency in EDMS platforms. Key responsibilities include ensuring compliance with documentation standards and supporting project teams in managing document submissions. This role emphasizes effective communication and organizational skills.

Competenze

• Post-graduate experience in document control on major projects is required.
• Preferably have offshore project experience.
• Must be proficient in various EDMS platforms.

Mansioni

• Establish and maintain the Document Control System.
• Register, issue, track, and archive project documents.
• Control document numbering, revisions, and distribution.

Conoscenze

EDMS platforms proficiency

Strong MS Office skills

Excellent written and spoken English

Formazione

Bachelor's degree

Descrizione del lavoro

Job Title: Document Controller

Location: Milan, Italy

Role Overview

We are seeking an experienced Document Controller to manage and control project documentation throughout the full project lifecycle. The role ensures that all engineering, procurement, construction, and commissioning documents are properly registered, distributed, tracked, and archived in line with project procedures, client requirements, and industry standards.

Key Responsibilities

• Establish and maintain the Document Control System (DMS / EDMS).
• Register, issue, track, and archive project documents, drawings, and correspondence.
• Control document numbering, revisions, and distribution to all project stakeholders.
• Support project teams with document submission, retrieval, and vendor documentation tracking.
• Ensure document deliverables meet contractual and quality requirements.
• Prepare document status reports and support final handover documentation (As-Builts, Data Books).

Requirements

• Bachelor's degree from an accredited university.
• Post-graduate experience in document control on major projects.
• Offshore project experience preferred.
• Proficient in EDMS platforms (e.g. Aconex, Procore, SharePoint, or similar).
• Strong knowledge of MS Office and ISO-based document control practices.
• Excellent written and spoken English.

This role offers an opportunity to support complex projects by ensuring effective, compliant, and well‑organised document management.

Our role in supporting diversity and inclusion

As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.