Bilingual Fleet Operations Specialist – DE / EN (F / M)

Otoqi; Milano; Ibrido; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

An automotive logistics scale-up is seeking an Operations Specialist to manage daily operations and support a growing community of drivers. In a dynamic, fast-paced environment, you will work closely with car-sharing partners across Europe to ensure quality service. Applicants should have at least 1 year of operations experience, problem-solving skills, and fluency in German and English. The position offers flexible work arrangements and various employee benefits.

Servizi

Meal vouchers: Meal tickets of 8€ / day

Mental health coaching plan

Snacks and fresh fruit every day

Learning budget

Competenze

• At least 1 year experience in operations, ideally in a fast-paced environment.
• Structured and efficient problem-solving capabilities.
• Dynamic and eager to learn in a growing environment.
• Calm under pressure, making effective decisions.
• Excellent interpersonal skills and communication.

Mansioni

• Manage day-to-day operations for key car-sharing partners.
• Build long-term relationships with driver community.
• Manage customer back office and assign missions.
• Track assignments in real-time.
• Suggest solutions and improvements to operational issues.
• Provide data-driven insights for recruitment needs.

Conoscenze

Problem-Solving

Organization

Agility

Resilience

Communication

Fluent in German

Proficient in English

Strumenti

Real-time tracking tools

Operations management software

Descrizione del lavoro

Since its inception in 2016, Otoqi has established itself as a leading scale‑up in the automotive logistics sector, moving away from the old fashioned truck & trailer world, to a nimble and platform based driver‑on‑demand model.

Our strength lies in combining cutting‑edge technology with operational excellence.

Each year, our 2.000 drivers move over 500.000 vehicles across Europe in under 48 h.

Our platform helps car rental companies, car dealers and car manufacturers overcome their logistical challenges. We set the industry standard for vehicle transportation in Europe, offering higher reliability and faster service through our disruptive model and continuous innovation.

With €10 M raised in our Series B funding round in 2024, and a footprint in France, Italy, and Germany, we are targeting new countries for our international growth in the coming years.

Job description

We are looking for our future Operations Specialist to join our 4‑person team, which oversees international operations across France, Germany, Italy and the Netherlands. In this role, you will ensure the highest quality of service and operational performance for our clients (carsharing partners), reporting directly to the Operations Supervisor. You will be the point of reference for real‑time mission execution (Live Ops) and the backbone of our driver partner community !

Main Responsibilities

• Daily Operational Management: Manage day‑to‑day operations for several key car‑sharing partners, monitoring ongoing missions and resolving issues to ensure every assignment is completed on time.
• Community Relations: Manage and support the driver community by building strong, long‑term relationships based on trust. You will be their reference point before, during and after each mission.
• Client Coordination & Allocation: Manage the customer back office and assign missions to our drivers.
• Real‑Time Tracking: Track assignments in real time to ensure they are correctly sent and assigned to drivers.
• Process Improvement: Suggest alternative solutions and improved processes to minimize and resolve operational issues.
• Needs Analysis & reporting: Provide feedback and data‑driven insights to the Driver Acquisition team to identify recruitment needs, while preparing reports, dashboards and presentations to support decision‑making and monitor performance.

Expected outcomes

• Driver Engagement: A highly responsive and motivated driver community, with satisfaction and retention improving over time.
• Customer Satisfaction: Strong service reliability leading to higher satisfaction scores and fewer escalations from car‑sharing partners.
• Efficient Mission Allocation: Faster assignment times and optimal distribution of missions among drivers.
• Improved Processes: Clear identification of friction points with actionable proposals that enhance operational fluidity.
• Accurate Recruitment Feedback: Timely and precise updates to the Driver Acquisition team, ensuring the right number and profile of drivers are brought onboard.

Your profile

• Proven Experience: At least 1 year of experience in operations, ideally within a fast‑paced or mobility‑related environment.
• Problem‑Solving & Organization: You are structured and efficient, capable of acting quickly when issues arise.
• Agility: You are dynamic, eager to learn, and comfortable in a fast‑paced, growing, ever‑changing environment.
• Resilience & Stress Management: You remain calm under pressure and make effective decisions even in challenging situations.
• Relational Ease & Communication: You have excellent interpersonal skills, can explain complex matters clearly, and are comfortable managing multiple phone conversations simultaneously.
• Advanced Language Skills: You are fluent in German and proficient in English.

Nice To have

• Previous experience in delivery, fleet management or car‑sharing operations.
• Familiarity with real‑time tracking tools or operations management software.
• Basic data analysis skills to identify trends and propose operational improvements.
• Fluency in Italian.

Values at Otoqi

• 🏆 Innovation: We are and feel innovetors, help revolutionize the automotive logistics sector by bringing innovative solutions to the challenges of the automotive industry.
• 🔎 Customer Focus: We believe that fostering strong relationships and satisfaction of our Customers is the cornerstone of our success, built on principles of trust and transparency.
• 🎉 Team spirit: Team spirit and collaboration is a cornerstone of our DNA, partecipate and promote team activities to foster this company asset.
• 👊 Determination: We are relentless and resolute, always willing to make the extra mile. We face challenges head‑first, do mistakes and learn from them not giving up.

What else we offer

• 🚀 Career development: Otoqi values initiative and autonomy, providing an environment conducive to your personal and professional growth.
• 🌍 International environment: Join a company with operations in France, Italy, and Germany, with plans for further international expansion.
• 🏠 Flexible work policy: Flexible / hybrid remote working policy, promoting a balance between professional excellence and private life.

Other details and perks

Contract type: 3° livello CCNL Commercio

🍽️ Meal vouchers : Meal tickets of 8€ / day

🎁 Additional perks: Take advantage of various benefits that support your well‑being at Otoqi, like mental health coaching plan, snacks and fresh fruit every day and learning budget.

Interview Process

• A phone interview with Hermine (Talent Acquisition Manager) – 30 min
• An interview with Enrico (Business Unit Manager) or Daniele (Operations Manager) – 1 h
• A technical interview with Enrico, Business Unit Manager – 1 h