Administrative Assistant

Gruner Stucky Ltd; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A multinational engineering firm is seeking an experienced Administrative Assistant to support their Italian Department. Key responsibilities include managing organizational needs and internal communications, preparing meetings and events, and organizing business trips. Ideal candidates will have a high school diploma focused on Accounting or Languages, at least 5 years of professional experience, and full fluency in both Italian and English. This role offers opportunities for career development and international project exposure.

Servizi

International projects

Career development opportunities

Culture exchange programs

Competenze

• At least 5 years of relevant professional experience.
• Strong command of MS365 applications.
• Excellent interpersonal and communication skills.

Mansioni

• Support daily department management and organizational needs.
• Interact with corporate staff functions (HR, Finance, Communication).
• Organize and prepare meetings and events.

Conoscenze

Fluency in Italian

Fluency in English

MS365 applications

Detail-oriented

Interpersonal skills

Formazione

High school diploma focusing on Accounting or Languages

Descrizione del lavoro

Administrative Assistant – Gruner Stucky Ltd

Join to apply for the Administrative Assistant role at Gruner Stucky Ltd.

We seek a motivated Administrative Assistant to support the Italian Department and contribute to our international environment.

Activities & Responsibilities

• Support daily department management and organizational needs (internal communication, fees and expenses, correspondence and PEC, procurement of goods and services, invoicing, database maintenance, Quality Management System, etc.).
• Interact with corporate staff functions (HR, Finance, Communication, etc.).
• Organize and prepare meetings and events (presentations, minutes of meetings, etc.).
• Organize business trips (booking, visas) in collaboration with the head office.

Requirements

• High school diploma focusing on Accounting or Languages (or equivalent).
• At least 5 years of relevant professional experience.
• Full fluency in Italian and English (knowledge of French is an asset).
• Strong command of MS365 applications.
• Ability and willingness to learn and use internal tools (invoicing, project control, accounting software).
• Strong attention to detail, reliability, discretion, proactivity, and a collaborative mindset.
• Excellent interpersonal and communication skills.
• Motivation to grow within a dynamic and evolving company.

What Sets Us Apart

• International projects that expand skills and provide global experiences.
• Culture exchange programs enabling experiences in different countries.
• Career development opportunities, including internal promotion paths and international relocation.
• Innovation promotion and creative thinking support.
• Diversity and inclusion culture.

About Gruner

Gruner plans and builds for a future worth living in, developing sustainable solutions for construction projects worldwide. With passionate staff across 35 locations, we focus on environmental awareness, digital innovation, and a strong corporate culture.

Team spirit and personal development are highly valued in our dynamic working environment.

Contact Persons

• Daniele Gualco – Head of Department, Italy – [e-mail]
• Admerina Thaqi – HR Operations & Recruitment Partner – [e-mail] – T: [phone]