Office Assistant à United States

Executive Assistant Job Description

Marcilly Recruitment's client, a growing private equity firm in Mayfair, is seeking an Executive Assistant to join their high-calibre, non-hierarchical team. This is an amazing opportunity to join highly regarded figures in the industry whilst the firm is still in its early stages. There will be long-term career growth within the investment firm, working across their operations and administrative function in an entrepreneurial environment with a dynamic team.

Executive Assistant Benefits:

Salary: £45K - £55K

Benefits: generous discretionary bonus; pension; healthcare; profit share scheme; company ski trip; life assurance; 25 days holiday

Hours: 09:00 – 17:30

Location: Mayfair – five days a week with occasional flex if needed

Start date: ideally ASAP but happy to wait a notice period

Executive Assistant duties will include but are not limited to:

1. Day-to-day diary management for the CFO and senior members of the investment team
2. Setup external meetings, along with meeting room preparation
3. Provide secretarial support to a range of committee meetings, including diarising them, coordinating attendance, booking rooms, arranging room set-ups, arranging refreshments as required
4. Event planning - both internal and external, including international client events and travel
5. Coordinating international travel, creating itineraries, booking hotels, flights, and visa applications
6. Expenses and finance management
7. Print, compile and prepare materials in advance of all meetings
8. Working with facilities in order to ensure the office is well looked after
9. Supporting the CFO in office projects
10. Assisting in company marketing materials, company newsletter, and social media
11. Client gifting and marketing initiatives
12. CRM management
13. Helping to manage the operations of the firm such as HR admin, systems and processes, hiring, technology
14. Preparing board packs and investment packs
15. Support with office management and meeting and greeting visitors
16. Investor relations support
17. Team support when needed

The Executive Assistant requirements:

1. 2-5 years of professional experience, with at least two years working in finance
2. Experience of working as a Team / Personal or Executive Assistant before
3. The ability to follow instructions carefully and provide clear, confident communication both internally and externally
4. Proactive, able to organise and prioritise a varied workload, and meet deadlines
5. Calm under pressure
6. Exceptional attention to detail whilst always maintaining the highest standards
7. Able to work with a high degree of autonomy and independence
8. Be flexible and able to undertake additional or alternative tasks and duties
9. Be able to maintain the highest degree of confidentiality and discretion
10. Highly proficient in Microsoft Office
11. Desire to work in a collegiate and dynamic team, to be a true team player
12. Extremely resourceful, resilient and adaptable
13. Strong educational background with a degree or strong A levels highly desirable

The successful Executive Assistant must have 1-2 years of experience working within financial services, ideally private equity.