Executive Assistant

ADS Group Ltd; Farnborough; Hybrid; GBP 30,000; Full time

Job summary

Join a forward-thinking organization as an Executive Assistant in Farnborough, where you will play a pivotal role in supporting the Membership Team. This full-time position offers a blend of office and remote work, allowing you to manage diverse tasks from scheduling meetings to handling member inquiries. Your proactive attitude and exceptional organizational skills will be essential in ensuring the smooth operation of the team. With a commitment to inclusivity and employee wellbeing, this role offers a unique opportunity to contribute to a dynamic environment while developing your professional skills.

Benefits

Medical Care

Wellbeing Programs

Mental Health Support

Qualifications

• Experience as an Executive or Personal Assistant is essential.
• Strong organizational and administrative skills are crucial.

Responsibilities

• Manage diaries, arrange meetings, and support the Membership Director.
• Act as the primary contact for member inquiries across various platforms.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Multitasking

Attention to Detail

Tools

CRM Software

Job description

ADS Membership Team Executive Assistant

ADS represents over 1400 organisations in the UK. The management of these organisations is handled by our dedicated membership team. We are seeking an Executive Assistant to join us in Farnborough to support our team and ensure we deliver exceptional service.

Reporting to: ADS Membership Director

The Executive Assistant / Personal Assistant will provide comprehensive, confidential, and professional support to facilitate the efficient operation of the ADS Membership Team.

You will:

• Support the activities of the Membership Director and team.
• Manage diaries, arrange meetings, book rooms, track responses, and organize refreshments as needed.
• Act as the primary contact for member inquiries via email, phone, web, and social media.
• Support the Membership Administrator in coordinating the membership committee and application processes.
• Maintain and update the CRM to record member engagements and actions.
• Attend events to support the team and members as required.

This full-time role is based in Farnborough, with occasional travel expected.

What do you need to be successful?

• Previous experience as an Executive or Personal Assistant.
• Motivated, proactive, and able to work independently.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication skills and professionalism.
• A team player with a positive attitude.
• Strong organizational and administrative skills.
• Ability to multitask and prioritize effectively.
• High attention to detail.
• Proficiency in Microsoft Office applications.
• Willingness to develop skills and knowledge.

While primarily a Monday to Friday role of 37.5 hours, occasional evening and weekend availability for events may be required.

What's next?

Apply with your CV and a brief cover letter explaining why you're interested in this role.

The recruitment process includes:

1. A 30-minute Teams call to discuss the role and get to know you.
2. A face-to-face interview in Farnborough to ensure mutual fit.

Salary: £30,000

Hours: 37.5 per week, hybrid (3 days in the office, 2 days remote)

Contract: Full-time, permanent

Start date: July 2025

At ADS Group, we value diversity and are committed to an inclusive workplace. We welcome applications from all backgrounds and do not discriminate on any protected characteristic. We support our colleagues with initiatives including medical care, wellbeing programs, and mental health support. We are signatories to various industry and military employment charters, reflecting our commitment to inclusivity.