Executive Assistant - Regulatory Services

TN United Kingdom; London; Hybrid; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the Executive Director in a dynamic and highly regulated environment. This hybrid role requires exceptional organizational skills and the ability to manage complex schedules while maintaining confidentiality. The successful candidate will engage with senior stakeholders and contribute to the smooth operation of the Executive Office. With a competitive benefits package, including flexible working hours and ongoing professional development, this position offers a unique opportunity to thrive in an international organization dedicated to excellence and sustainability.

Benefits

Flexible Working Hours

Health Insurance

Life Insurance

Pension Plan

Car Allowance

Paid Maternity/Paternity Leave

Annual Leave (27 days)

Paid Sick Leave

Learning and Development Opportunities

Qualifications

• Experience in a highly regulated industry is essential.
• Proven experience supporting senior-level staff with a global perspective.

Responsibilities

• Manage complex travel arrangements and provide logistical support.
• Coordinate meetings and prepare necessary documents.

Skills

Administrative Support

Time Management

Communication Skills

Logistical Support

Attention to Detail

Confidentiality

Organizational Skills

Proactivity

Job description

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Executive Assistant - Regulatory Services, London

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Client:

BSI

Location:

London, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

987de4f64496

Job Views:

12

Posted:

28.04.2025

Expiry Date:

12.06.2025

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Job Description:

Great that you're thinking about a career with BSI!

Job Title: Executive Assistant to Executive Director

Location: London (commutable to Covent Garden)

About the role:

As an Executive Assistant, you'll play a crucial role in providing administrative and business support to the President/Executive Director of our Regulatory Services division within a highly regulated environment. You'll employ efficient time management skills to ensure smooth business operations while guaranteeing deadlines and proper procedures are met. Situated in the Executive Office, you'll collaborate with the broader Executive team as necessary, functioning as a key member of the Business Support Assistants' team. This position will be a hybrid position working out of our London based office and would require national travel.

Responsibilities

• Be the first point of contact within the organisation for the Executive Director(s) supported
• Regular interaction with Board members, global BSI Executives and senior level external stakeholders while maintaining confidentiality
• Heavy calendar management to coordinate complex travel arrangements and provide thorough logistical support, all while ensuring efficiency and optimal utilization of the Executives' time.
• Cognizant of priorities and actions to meet deadlines and anticipate the needs of upcoming cyclical events while demonstrating initiative, proactiveness, and staying 'one step ahead'.
• Coordinate and prepare for meetings, which includes collecting necessary documents/presentations and managing logistical arrangements for the meetings
• Support specific project work as required to meet the changing needs of the business
• General administrative support and other duties as assigned, such as submissions of expenses/invoices

To be successful in the role, you will have:

• Experience working within a highly regulated industry
• A high attention to detail
• Proven experience as an Executive Assistant supporting senior-level staff with a global perspective
• Strong communication skills to engage with internal and external personnel at all levels
• Ability to adapt and pivot to business and personal needs
• Ability to offer a high level of logistical support
• Enthusiastic, proactive team player with strong initiative, organizational, administrative and interpersonal skills, while maintaining confidentiality and discretion at all times

BSI offers a competitive total reward package, including an international environment, flexible working hours, ongoing training and development, 27 days of annual leave, paid sick leave, bank holidays, health insurance, life insurance, pension plan with company contribution, car allowance (dependent on role), income protection, paid maternity/paternity/parental/adoption leave, compassionate leave, paid bereavement leave, learning and development opportunities, and a wide range of flexible benefits tailored to your lifestyle.

Do you believe the world deserves excellence?

We are proud to be the business improvement company for organizations striving for sustainability and resilience, inspiring trust in their products, systems, and services.

Headquartered in London, BSI is the world's first national standards organization with over 100 years of experience. We serve over 86,000 companies in more than 193 countries, offering development, auditing, certification, and training services, including innovative software solutions and cybersecurity expertise across various industries. Incorporated by Royal Charter, we are impartial and home to the trusted Kitemark.

Through consulting, training, assurance, and regulatory services, we bring broad knowledge to every company.

If you want to contribute to this inspiring mission, bring your open and enthusiastic mindset to our dynamic team, apply now and join the BSI family!

D&I Policy

BSI is committed to workforce diversity, reflecting our clients and communities. We aim to create a sense of belonging by providing opportunities for development, growth, and engagement within our global organization, all while having fun doing great work. BSI is a community where everyone can thrive.

If you require reasonable accommodations during our recruiting process due to a disability or impairment, please inform your Talent Acquisition Partner.

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Our Excellence Behaviours: Client-centric, Agile, Collaborative — these guide how we operate at BSI to ensure a great workplace and business success.

We conduct face-to-face interviews where appropriate. If invited but more comfortable virtually, please discuss options with our recruitment team.