Executive Assistant - 12 month fixed term contract

National African-American Insurance Association (NAAIA); United Kingdom; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking organization as an Executive Assistant, where you will play a pivotal role in supporting senior executives through effective organization and relationship management. This hybrid position requires strong event planning skills and the ability to manage multiple priorities in a fast-paced environment. You will be part of a vibrant team that values professional development and inclusivity, providing you with opportunities to grow your career while making a meaningful impact. If you are passionate about delivering exceptional administrative support and fostering relationships, this is the perfect opportunity for you.

Benefits

Professional Development Opportunities

Supportive Leadership

Inclusive Culture

Career Opportunities

Well-being Benefits

Qualifications

• Experience in a similar role demonstrating multi-tasking and organization.
• Strong written and verbal communication skills in English.

Responsibilities

• Assist in organizing conferences, seminars, and meetings.
• Manage diaries and coordinate travel arrangements for senior employees.
• Provide general administrative support and maintain confidentiality.

Skills

Multi-tasking

Event Planning

Organizational Skills

Written English Skills

Verbal English Skills

Relationship Management

Tools

Microsoft Office

Job description

We are seeking a talented Executive Assistant to join our team at Guy Carpenter.

This role will be based in our London office and is a hybrid role that has a requirement of working at least three days a week in the office.

Please note: This role is to cover maternity leave so is only available as a 12 month fixed term contract.

We are looking for an experienced Executive Assistant who will be able to showcase their skills and add value straight away.

The role involves a high level of conference/seminar organising so will suit someone who has previous event planning experience

We will count on you to:

• Remain compliant with internal standards and policies when dealing with sensitive information by always maintaining confidentiality.
• Assist team with a variety of general administrative tasks as assigned; provides coverage for EAs who are out of the office to ensure seamless support to all senior level employees.
• Prepares responses to routine enquiries.
• Builds relationships with clients and clients EAs; proactively spot clients that haven't been called upon and/or who need follow up.
• Understands the business goals and objectives of each supported senior level employee and helps to push them forward.
• Maintains diaries for senior level employees; schedules internal and external meetings, communicates with clients and infrastructure staff as appropriate; coordinates travel and accommodations.
• Take an active role in organising conferences, seminars and client meetings.

• Maintain and manage a busy diary, organising internal and external appointments considering current priorities and the need for focus time
• Monitor inbox, responding to emails where appropriate, flagging them for later discussion
• Coordinate and arrange business trips including meeting itineraries, flights and accommodation
• Liaise with internal and external colleagues and clients
• Reconcile expense claims and credit card statements
• Act as a 'gate keeper' to ensure non-essential tasks are given low priority
• Undertake ad-hoc projects

What you need to have:

• Experience working in a similar role which demonstrates your ability to multi-task, organise and prioritise effectively
• Previous event planning experience
• Ability to plan and organise self and others
• Strong written and verbal English language skills
• Sound knowledge of Microsoft Office
• Proven ability to develop and maintain relationships

What makes you stand out:

• Experience working within the insurance and financial services industry

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Guy Carpenter, a business of Marsh McLennan (NYSE: MMC), is a leading global risk advisory and reinsurance specialist and broker. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit guycarp.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, civil partnership status, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable adjustments in accordance with applicable law to any candidate with a disability to allow them to fully participate in the recruitment process. If you have a disability that may require reasonable adjustments, please contact us at [e-mail].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.