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Job summary
A well-established company in Maidstone is seeking a highly skilled Office Manager / Personal Assistant to support their leadership team. The ideal candidate will have a strong track record in office management, exceptional organisational skills, and a high level of discretion. Responsibilities include managing diaries, preparing reports, and maintaining documentation for governance. This role offers a Monday to Friday schedule from 8.30am to 5.30pm.
Qualifications
- Demonstrable track record in an Office Management/PA/Secretarial role.
- Exceptional organisational, planning, and time management skills.
- Excellent written and oral communication skills.
Responsibilities
- Provide comprehensive secretarial and administrative support to the leadership team.
- Manage diaries, organise meetings and travel.
- Prepare and edit reports for senior management.
Skills
Our client, a well-established company operating in a sensitive business sector, is seeking a highly skilled Office Manager / Personal Assistant to provide comprehensive support to their leadership team. This is an exciting opportunity for a candidate with a demonstrable track record in office management and secretarial duties, with strong leadership to join a company that values discretion, confidentiality, and adherence to regulatory policies and procedures.
- Provide comprehensive secretarial and administrative support to the leadership team
- Manage diaries, organise meetings and travel, and conduct research
- Prepare and edit reports for senior management
- Maintain documentation for governance and assessments
- Handle confidential documents securely and maintain office systems
- Accurately take minutes at meetings
- Manage facilities and lead key strategic projects for the MD
- Take briefs, plan tasks with roadmaps to meet deadlines, and implement stakeholder engagement
- Adapt to change, assess risks and opportunities while adhering to regulatory policies
- Prepare and review tenders
- Demonstrate working knowledge of quality assurance standards (ISO 9001, 14001, 27001)
- Demonstrable track record in an Office Management/PA/Secretarial role
- Exceptional organisational, planning, and time management skills
- Strong attention to detail and problem-solving abilities
- Capacity to work under pressure and meet deadlines
- Excellent written and oral communication skills
- Ability to work cross-functionally with diverse clients, including government departments
- High level of discretion and confidentiality
- Proficiency in MS Office
- Ability to manage costs to budget
- Non-smoker
- Eligible to work full-time in the UK
Hours for this role are Monday to Friday 8.30am – 5.30pm
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.