Administrative Assistant

Signatus Recruitment; United Kingdom; Remote; GBP 20,000 - 30,000; Full time

Job summary

A recruitment consultancy is seeking an Administrative Assistant to provide essential support to a remote consultancy team, managing phone, email, scheduling, and documentation tasks. The role requires proficiency in Microsoft Office and strong organisational skills. Join a growing team and contribute to providing excellent client service in financial consulting. Flexible working hours offered.

Qualifications

• Proven administrative experience in professional services, law, consultancy, or financial services.
• Excellent organisational and time management skills.
• Strong communication skills in both written and verbal forms.

Responsibilities

• Manage phone and email system handling all communications.
• Handle scheduling and travel arrangements for consultants.
• Prepare presentations and documents using Microsoft Office.

Skills

Excellent organisational skills

Time management

Proficiency in Microsoft Office Suite

Strong communication skills

Attention to detail

Professional telephone manner

Tools

Microsoft Office Suite

Job description

Overview

Administrative Assistant Fully remote/Hybrid £20,000-£30,000 plus flexible working hours

Signatus are recruiting an Administrative Assistant or PA to provide essential support services to our client’s remote consultancy team. The role involves managing a wide range of administrative tasks, including phone duties, scheduling, and organisation, with a focus on supporting consultants and clients with documentation management and distribution. Our client provides consulting services to a diverse range of financial services clients mainly, helping them achieve their compliance and governance goals through expert guidance and strategic planning. They are a small but growing company and this is an exciting stage to join them on their growth journey.

Responsibilities

• Manage the companies phone and email system and handle incoming calls or emails with professionalism.
• Handle scheduling and travel arrangements for consultants and clients (occasionally).
• Prepare presentations, reports, and other documents using Microsoft Office Suite.
• Maintain accurate records and databases, ensuring data integrity and with a high level of confidentiality.
• Coordinate team meetings and events, preparing agendas and minutes.
• Assist with invoicing, expense reporting, and basic accounting tasks.
• Handle mail and courier services.

Qualifications

• Proven administrative experience, preferably in a professional services industry, law firm, consultancy or financial services setting. Previous experience successfully working for a remote based company is advantageous.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to edit and manage powerpoint presentations and reports.
• Strong communication skills, both written and verbal.
• Ability to work independently, remotely and as part of a team.
• Attention to detail and a high standard of accuracy.
• Professional telephone manner and ability to handle confidential information

Contact

I can do all of that, who do I contact?

Send your word formatted CV to our principal consultant Fionntán Gamble for a confidential discussion if you think you meet these requirements. E: [e-mail] or call on 07982608069.